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GRADE BOOK POWER ============= Teacher's Grade Book Program Version 4.16 for use with IBM PS/2, XT, PC and compatibles 512K and DOS 2.1 or greater required GRADE BOOK POWER allows the use of either two-9 week or 3-6 week terms per semester. Many special options included for both elementary and secondary teachers. Creates over 40 different reports. Individual progress reports for students/parents include assignment date, title, points possible, points earned, letter grade, category averages, grading trend, personal & general comments, absences, tardies, and missing assignments, optional parent signature, grade override, weighting, low test throw out option, grading scale, optional semester exam, extra credit, seating charts, detailed attendance and tardy reports. Additional administrative and teacher reports are also included in this new version. Computer program and manual written by Terry L. Jepson Entire contents Copyright 1989, 1994, 1995 by Terry L. Jepson All Rights Reserved. Published by WISCO Computing P.O.Box 8 Wisconsin Rapids, WI 54495-0008 Fax and Voice Orders (715) 423-8189 Rapids River BBS Support (715) 435-3855 (24 hours N,8,1) Voice Support available to registered users 6-10 p.m. CST + -----------------------------------------------------------------------+ | GRADE BOOK POWER (tm) is a copyrighted program distributed as | | SHAREWARE. All rights are reserved. This program is not FREE. | | This program is not Public Domain. You may make 1 copy of this | | program and documentation for the 21 DAY evaluation purpose only. | | You have paid a small fee for disk duplication only. You have not | | paid the author for his work. If you decide to continue to use this | | program after a 21 day evaluation period, you must pay the author a | | registration fee of $59.00 plus $2.00 for shipping. Payment may be | | made by mail to WISCO Computing or by telephone (715) 423-8189. | | | | Upon payment you will receive the latest program version on diskette, | | printed manual, removal of all references to shareware and evaluation | | software, notification of major updates, free BBS modem support at | | (715) 435-3855 and fax/voice telephone support at (715) 423-8189. | | | | Purchase Orders, Checks, MasterCard and Visa credit cards are accept- | | able. Site licenses are also available for $236.00 plus $2.00 for | | shipping. Site licenses allow all teachers in the building to use | | GRADE BOOK POWER at school (network and stand-alone computers) and at | | home. Please include the order form printed from the EXTRA MENU. | +------------------------------------------------------------------------+ GRADE BOOK POWER is a trademark of WISCO COMPUTING. All other company names and product names are registered trademarks or trademarks of their respective companies. I welcome your comments. I like the programs I have created, but I can always do better with a little help from my friends. Thank you for investing your time and attention to GRADE BOOK POWER. HELPFUL KEY INFORMATION Alt-A Absence recorded for student Alt-B Blanks out a student grade Alt-C Cheat recorded for student grade or Check Mark to indicate a non-graded mark Alt-D Deletes text information Alt-E Excused recorded for student grade Alt-F Flip the personal student comments Alt-I Incomplete recorded for student grade Alt-N No Credit recorded for student grade Alt-P Perfect scores for all students Alt-Q Quick display of a student's grade Alt-R Repeat last assignment information Alt-U Unexcused recorded for student grade Alt-W Window of personal comments displayed F1 Displays help screen F3 Display previous assignment when revising F4 Display next assignment when revising F10 Save current assignment when revising 2 GRADE BOOK POWER MANUAL TABLE OF CONTENTS CHAPTER 1 GENERAL INTRODUCTION 1-0 Introduction............................................... 7 1-1 Requirements............................................... 7 1-2 Getting Started............................................ 7 1-3 Capabilities............................................... 7 1-4 Hard Disk Installation..................................... 9 1-5 Starting a New School Year................................. 9 1-6 The MENU BAR.............................................. 13 CHAPTER 2 SET UP MENU 2-1 Change Current Quarter (Term) Number...................... 14 2-2 Print Outs to use the Student Name or I.D. Code........... 15 2-3 Print Parent Signature Request............................ 15 2-4 Revise/Review Common Message on Individual Reports........ 15 2-5 Print Common Message on Individual Student Reports........ 15 2-6 Teacher's Name to be Printed on Reports................... 15 2-7 Name of School on Reports................................. 15 2-8 Selecting a Printer....................................... 15 2-9 LPT Printer Port Number................................... 16 2-10 Throw Out Low Test Score................................. 16 2-11 Method to Determine Grade Accuracy (Rounding)............ 16 2-12 Revise/Review School Letter Grades....................... 17 2-13 Maximum Class Size....................................... 18 2-14 Saving the Displayed Information to Diskette............. 18 ======= INDIVIDUAL CLASS OPTIONS ========== 2-15 Revise/Review Letter Grade Percentage Equivalents........ 18 2-16 Revise/Review Assignment Category Names.................. 19 2-17 Method to Calculate Quarter Grades....................... 19 2-18 Method to Calculate Semester Grades...................... 20 CHAPTER 3 STUDENT NAMES MENU 3-1 Course Title/Periods Names - Enter/Add New Classes........ 22 3-2 Course Title/Periods Names - Revise....................... 22 3-3 Students - Enter/Add New Students to a Class.............. 23 3-4 Students - Revise Name/I.D./Text File/SuperData........... 24 3-5 Elementary - Copy Student Names to Other Classes.......... 26 3-6 Elementary - Add One Student to All Classes............... 26 3-7 PRINT OUT Student Names and I.D. Codes.................... 26 3-8 3-9 PRINT OUT Student Names - Screen Display............. 26 3-10 3-11 PRINT OUT Student Names - Vertical Listing.......... 27 3-12 PRINT OUT Student Names - Seating Chart.................. 28 3-13 Delete Complete Student Name/Record...................... 28 3-14 Delete Complete Records of One Class..................... 28 3 GRADE BOOK POWER MANUAL TABLE OF CONTENTS CHAPTER 4 STUDENT ASSIGNMENT MENU 4-1 Record Grades of a New Assignment......................... 29 4-1-1 Assignment Title, Weight, and Category.................. 29 4-1-2 The Data Entry Screen................................... 30 4-1-3 Entering Number Grades.................................. 31 4-1-4 Entering Letter Grades.................................. 31 4-1-5 Entering Special Grades................................. 32 4-1-6 Cursor Movements and Shortcuts.......................... 33 4-1-7 Completion of Grade Entry............................... 33 4-2 Revise Grades of a Previous Assignment.................... 34 4-3 Revise Assignment Title, Points or Category............... 35 4-4 Delete One Assignment for All Students.................... 36 4-5 Record/Revise Personal Comments for Quarter............... 36 4-6 Semester Exam Grade - Record/Revise....................... 38 4-7 Absences - Tardies - Record/Revise........................ 38 4-8 Text for Individual Reports - Record/Revise............... 40 CHAPTER 5 MISSING ASSIGNMENT MENU 5-1 Missing Assignments - Update Grades - One Class........... 41 5-2 Missing Assignments - View/PRINT OUT - One Class.......... 42 5-3 Missing Assignments - PRINT OUT - All Classes............. 42 5-4 Missing Assignments - PRINT OUT - Elementary.............. 43 5-5 Missing Assignments - PRINT OUT - Secondary............... 43 5-6 Missing Assignments - PRINT OUT - One Student............. 43 5-7 One Student - Excuse from Future Assignments.............. 43 5-8 One Student - Revise Grades of Previous Assignments....... 44 CHAPTER 6 PRINT OUT MENU 6-1 Individual Report - View/PRINT OUT - One Student.......... 45 6-2 Individual Reports - PRINT OUT - One Class................ 47 6-3 Individual Reports - PRINT OUT - All Classes.............. 47 6-4 Individual Reports - PRINT OUT - Elementary............... 47 6-5 Individual Reports - PRINT OUT - Deficiency Only.......... 47 6-6 Individual Reports - PRINT OUT - Matching SuperData....... 47 6-7 Detailed Records - PRINT OUT - One Class.................. 48 6-8 Detailed Records - PRINT OUT - All Classes................ 49 6-9 Category Averages - PRINT OUT - All Classes............... 50 6-10 Category Averages - View/PRINT OUT - One Class........... 51 6-11 Student Summary Reports - PRINT OUT - Elementary......... 51 6-12 Student Capsule Reports - PRINT OUT - SuperData.......... 52 6-13 Student Capsule Reports - PRINT OUT - One Class.......... 52 4 GRADE BOOK POWER MANUAL TABLE OF CONTENTS CHAPTER 7 ANALYZE DATA MENU 7-1 One Assignment - View/Sort/PO Grades - One Class.......... 53 7-2 One Assignment - PO Grades/Distribution -Secondary........ 54 7-3 Category - Letter Grades - View/Sort/PO - One Class....... 54 7-4 Qtr/Sem - Letter Grades - View/Sort/PO - One Class........ 56 7-5 Qtr/Sem - Letter Grades - Sorted PO - All Classes......... 56 7-6 Complete Semester Summary - View/PO - One Class........... 56 7-7 Complete Semester Summary - PRINT OUT - All Classes....... 57 7-8 Administrative Summary - View/PO - Elementary............. 57 7-9 Administrative Summary - View/PRINT OUT - Secondary....... 59 7-10 Individual Attendance Reports - View/PRINT OUT........... 59 7-11 Individual Attend. Reports - PRINT OUT All Classes....... 61 7-12 Detailed Attendance Report - PRINT OUT - One Class....... 61 7-13 Detailed Attendance Reports - PRINT OUT All Classes...... 61 7-14 Admin. Attendance Summary - View/PO - Elementary......... 62 7-15 Adm. Attend. Summary - View/PRINT OUT - Secondary........ 62 CHAPTER 8 LISTS MENU 8-1 Create Combined Quarter/Semester Listing File............. 63 8-2 Quarter Semester Grades - View/PRINT OUT - Top 20......... 63 8-3 Quarter/Semester Grades - PRINT OUT - All Classes......... 63 8-4 Quarter/Semester Grades - PRINT OUT - Secondary........... 63 8-5 Improvement from Last Qtr - View/PRINT OUT - Top 20....... 64 8-6 Improvement from Last Qtr - PRINT OUT - All Classes....... 64 8-7 Deficiency Students Only - PRINT OUT - All Classes........ 64 8-8 Super Data Students Only - PRINT OUT - All Classes........ 64 8-9 Deficiency Super Data Matches - PRINT OUT - All Classes... 65 8-10 Alphabetical Listing - PRINT OUT - All Classes........... 65 8-11 Alphabetical Listing - PRINT OUT - Secondary............. 65 CHAPTER 9 UTILITY MENU 9-1 Copy Names / I.D.'s to New Semester - All Classes......... 66 9-2 Transfer Grade Totals to Next Quarter - All Classes....... 67 9-3 9-4 Adjust Current Qtr/Semester Grade - One Class......... 67 9-5 Transfer One Student's Grades to a New Class.............. 68 CHAPTER 10 EXTRA MENU 10-1 Reset Printer............................................ 69 10-2 Advance Paper............................................ 69 10-3 Form Feed................................................ 69 10-4 Advance Student Number................................... 69 10-5 Advance Class Number..................................... 70 10-6 Run Grade Modules........................................ 70 5 GRADE BOOK POWER MANUAL TABLE OF CONTENTS 10-7 Back Up Student Data Diskette............................ 71 10-8 PRINT OUT Class Settings................................. 72 10-9 Change Colors............................................ 72 10-10 Change Miscellaneous Settings........................... 73 10-10-1 Include Semester Grade on Print Outs.................. 73 10-10-2 Paper/Ribbon Save Option.............................. 73 10-10-3 Use 12 Pitch for Vertical Student Listing............. 73 10-10-4 Flip Seating Chart Cell Labels........................ 73 10-10-5 Using Condensed Pitch for Detailed Records............ 74 10-10-6 Using Large Squares for Vertical Listings............. 74 10-10-7 Lock Out Elementary School Menu Selections............ 74 10-10-8 Lock Out Secondary School Menu Selections............. 74 10-10-9 Use Alt-C for Check Mark instead of Cheat............. 74 10-10-10 Does Your Printer Support Line Draw Characters....... 74 10-11 School Year Setting..................................... 75 10-12 Set Term Start/End Dates................................ 75 10-13 Select Non Student Days................................. 75 10-14 Teacher Note Pad........................................ 75 10-15 Ordering Information.................................... 76 10-16 Print Order Blank....................................... 77 10-17 About Grade Book Power.................................. 77 CHAPTER 11 MISCELLANEOUS ITEMS 11-1 Absent vs Incomplete Calculations...................... 78 11-2 Additional Start Up Options.............................. 78 11-2-1 GRADES /INSTALL........................................ 78 11-2-2 GRADES /J.............................................. 78 11-2-3 GRADES /JC:\SMITH\..................................... 78 11-2-4 GRADES /B.............................................. 78 11-2-5 GRADES /C.............................................. 78 11-2-6 GRADES /1 and GRADES /2................................ 79 11-3 Enhancements Planned for GRADE BOOK POWER................ 80 11-4 Files Created by GRADE BOOK POWER........................ 81 11-5 Network Installation of GRADE BOOK POWER................. 81 6 GRADE BOOK POWER MANUAL Chapter 1 - GENERAL INFORMATION 1-0 INTRODUCTION GRADE BOOK POWER can keep up-to-the-minute information for all students. The program prepares, prints and stores information necessary to produce comprehensive reports. You will save hours of your time usually spent preparing for conferences, for recording report card grades, and completing reports for administrators. GRADE BOOK POWER is specifically designed to be simple to understand and easy to use. The ten menus allow easy movement through the program so you can begin recording student grades in just a few minutes. 1-1 REQUIREMENTS The following equipment is needed to use GRADE BOOK POWER: * An IBM or IBM compatible with at least 512K of memory, and two disk drives (or hard disk drive and one diskette drive) * A printer, capable of printing both 10 and 12 characters per inch (condensed 16.66 cpi recommended) * The GRADE BOOK POWER program diskette and blank formatted student data diskette for storing student grades * An IBM compatible mouse is optional 1-2 GETTING STARTED Before you start using GRADE BOOK POWER, please fill out the registration card and mail it back to us. With a completed registration card technical support can be provided. Information can also be sent about updates and add-on modules. 1-3 CAPABILITIES * Can be used by all grade levels - includes many special options for both elementary and secondary teachers * Save data for up to 15 classes with up to 40 students in each class * Save data for either 4-9 week quarters or 6-6 week terms each year * Save data for up to 60 assignments per student per quarter or term * Optional use of student I.D. codes * Easily copy student names from one class to another class (elementary option) and from one diskette to another diskette * Easily add a student to all classes (elementary option) * Can automatically duplicate student data diskettes * Can automatically alphabetize student names if desired * Can produce blank grade book sheets with just student names 7 GRADE BOOK POWER MANUAL Chapter 1 - GENERAL INFORMATION * Enter either by numerical scores or letter grades or both * Missing grades can be ignored or counted as zero * Enter special grades like EXcused, ABsent, UNexcused, INcomplete, CHeat, CHeckmark and NC for No Credit * Option to use grading scales different from standard A+ to F * Ideal for use in either self-paced or regular courses * Assignment grades are easily entered, added, revised, updated, dropped, or weighted * Revise assignment titles, possible points, and categories * Quickly repeat assignment date, title, points, and categories for multiple classes (secondary option) * Student grades can be automatically adjusted if the number of possible points (weight) of an assignment is changed * Extra Credit points are easily entered * Quickly display quarter(term) and semester grade when recording or revising grades or updating missing assignments * Each class can have it's own grading scale percentages * Each class can have it's own four grading categories * Each class can have it's own method to determine quarter and semester grades * Allow entry of a separate semester exam and weight * Override quarter (term) and semester grades if desired * Student grades can be easily transferred to different sections of a class without entering the student grades again * Students can be added or dropped or excused from future assignments at any time during the grading period * Calculate final semester grades with or without a separate weighted final exam grade * Sort assignment, category, and semester averages by rank * Comprehensive individual reports for parents, counselors, and students * Add general comments to all individual student reports * Add personalized comments to selected individual reports * Summarize elementary student grades on a single sheet * Summarize secondary student grades on a single sheet * Optional parent signature request on reports * Generate missing assignments report for one class, all classes, or the individual student * Compares the grade distribution of assignments, and cumulative averages over some or all classes * Prints detailed reports suitable for gluing into your grade book * Printed reports can use either student name or I.D. code * Print out detailed and individualized student attendance reports * Print out complete 6 by 6 seating charts for all classes 8 GRADE BOOK POWER MANUAL Chapter 1 - GENERAL INFORMATION 1-4 HARD DISK INSTALLATION If you are in WINDOWS or a software application, exit the program or master menu to return to your DOS prompt (probably C:\>). To Exit WINDOWS, follow these steps: 1. Hold down the Alt key and press the space bar. 2. Hold down the Alt key and press the F4 function key. 3. A message box will be displayed stating "This will end your Windows session." Move the mouse pointer to the OK button. Press the left mouse button once. Now you are at the DOS prompt. C:> is displayed on the screen. If C:\> is not displayed, Type CD\ and press the Enter key. Now you are going to make a subdirectory, change to the new subdirectory, and copy the files from the program diskette to the new subdirectory. 4. Type MD GRADES and press the Enter key. You have just made a subdirectory even though it looks like nothing was done. 5. Type CD GRADES and press the Enter key. You have just changed to the GRADES subdirectory. The DOS prompt is C:\GRADES> 6. Place the floppy program diskette (either 3 1/2" or 5 1/4" size) in the disk drive. Type XCOPY A:*.* and press the Enter key. The program files will be copied to your hard drive. You will know the copying is done when the message "3 files copied" is displayed. You can remove the floppy diskette from the disk drive. This floppy should not be needed again. Store it in a safe place. 1-5 STARTING A NEW SCHOOL YEAR This section explains how to start a new school year. The DOS prompt should be C:\GRADES> If this prompt is not displayed, type CD\ and press the Enter key, then type CD GRADES and press the Enter key. Three files (GRADES.EXE, COMMENTS.GRD, and WISORDER.DOC) must be located in this subdirectory. The file CO will be created when this program is properly installed. The file CO contains the location of your student grade data. You need to decide where to keep your student grade data and a back up copy of your data. Each of the 3 choices have some advantages and some disadvantages. a. On a floppy diskette - (either A: or B:) - You would keep a back up of your student data in the C:\GRADES subdirectory. 9 GRADE BOOK POWER MANUAL Chapter 1 - GENERAL INFORMATION b. In the same subdirectory as the program. You would keep a back up of your student data on a separate diskette inserted in either drive A: or B: c. In another subdirectory on your hard drive. If you make this choice, the program will make the new subdirectory for you when you are answering the 4 start-up questions. You should keep a back up copy of your student data on a separate diskette inserted in either drive A: or B: The following instructions are followed ONLY at the start of a school year (or you teach semester classes with totally different students in each class each semester). I recommend that a new formatted floppy be used for your student data. If you are saving your student data on the hard drive, previous student data files need to be erased. These files are from previous years. As mentioned above, only 3 files need to be located in the GRADES subdirectory to start the program. If your student data was stored in a different subdirectory, all files in that subdirectory need to be erased. GRADE BOOK POWER refuses to overwrite existing student data files with blank files of the same name. This was done to prevent accidentally blanking out your valuable data. Student data file names and descriptions are found in section 11-5. 1. If you decided to keep your student data on a floppy diskette, place the blank formatted student data diskette in the disk drive. 2. Type GRADES /INSTALL and press the Enter key to start GRADE BOOK POWER for the new school year. 3. You are asked if you want to start a new school year. Press Y for Yes. The number of classes on your data diskette is set to 0. 4. Now you will be asked four questions so the correct file structure can be determined by GRADE BOOK POWER. Question 1: Drive Containing Student Data: Enter the letter of the disk drive (and optional subdirectory) to be used for saving your student data. a. If you decided to save your student data on a floppy diskette, enter either A:\ or B:\ and press the Enter key. b: If you decided to save your student data in the same subdirectory as the program, just press the Enter key. c. If you decided to save your student data in a different hard drive subdirectory, enter the drive letter and subdirectory (for example C:\GRADES\DATA\). This subdirectory will be created if necessary. Question 2: Current School Year: _______ This question asks for the current school year. Enter a school 10 GRADE BOOK POWER MANUAL Chapter 1 - GENERAL INFORMATION year in the format 1994-95. This information is needed for displaying the proper semester 6 month calendar when the F2 function key is pressed and for determining attendance information. Question 3: Quarters (Terms) per Semester: _ This question asks for the number of terms per semester. Many schools use two-9 week quarters (terms) per semester. Other school districts (corporations) use three-6 week terms per semester. The correct number of terms (either 2 or 3) is needed so the correct number of empty files are created for recording grades. In GRADE BOOK POWER, term and quarter are defined as a part of a semester. +========================+========================+ | August - January | January - June | | Semester 1 | Semester 2 | | Quarter 1 Quarter 2 | Quarter 3 Quarter 4 | | or | or | | Term 1 Term 2 Term 3 | Term 4 Term 5 Term 6 | +========================+========================+ Question 4: Starting Quarter Number: _ This question asks the starting quarter (term) number. If you are beginning the program at the start of the school year, you would answer 1. Teachers starting the second semester would answer either 3 or 4, depending on the number of terms per semester. Refer to the chart above. After these four questions are answered, two files are created. The file CO will be created in the program subdirectory of the hard disk. CO contains the drive letter (and subdirectory) of your student data. The file CONFIG.GRD will be created on your student data diskette or in the student data subdirectory of your hard disk. CONFIG.GRD contains your class names, printer codes, teacher name, school name, and other settings used by the program. Since you haven't entered your class names or other information, the information will either be blank, or contain default (start-up) settings. Press any key to remove the title screen. This title screen also includes your serial number. The MENU BAR will be displayed at the top of the screen. If you have trouble seeing the menu choices, press Alt-B for a black/white monochrome display or Alt-C for color display. The 11 GRADE BOOK POWER MANUAL Chapter 1 - GENERAL INFORMATION black/white display may be necessary for some lap-top computers. Use the right arrow key or press Alt-S to go immediately to the SET UP MENU. Enter information such as teacher's name, school name, printer, etc. The last four selections of the SET UP MENU should be set for copying the information into each class file you create. If changes are not made, default (start-up) settings will be used. The default settings and values are explained in Chapter 2 - SET UP MENU. After entering the appropriate SET UP MENU information, select Save this Information, and press the Enter key. Your information is kept in the file CONFIG.GRD with your student data. Before creating any classes, you should review the last 4 items on the SET UP MENU. To use a grading scale different from the displayed scale, you should enter the percentages now. Percentages can be changed later, but you will have to change them for each class rather than just once now. In the future, start GRADE BOOK POWER by following these steps: 1. Exit WINDOWS (follow the 3 steps above). If C:\> is not displayed, Type CD\ and press the Enter key. 2. Type CD GRADES and press the Enter key. This command changes to the GRADES subdirectory of Drive C: The DOS prompt C:\GRADES> is displayed. 3. Type GRADES and press the Enter key. This command starts GRADE BOOK POWER. Other Start-up options are explained in Chapter 11 - Miscellaneous. These options allow reading your student data from your back up storage. To return to WINDOWS, follow these steps: 1. Type CD\ and press the Enter key. This command returns you to the C:\> DOS prompt. 2. Type CD WINDOWS and press the Enter key. This command changes to the WINDOWS subdirectory of Drive C: The DOS prompt C:\WINDOWS> is displayed. 3. Type WIN and press the Enter key. This command starts WINDOWS. Windows and Macintosh versions of GRADE BOOK POWER are planned for the future. WISCO Computing is currently developing a new program to generate report cards, etc. by reading the GRADE BOOK POWER data diskettes. Contact WISCO Computing for availability. 12 GRADE BOOK POWER MANUAL Chapter 1 - GENERAL INFORMATION 1-6 THE MENU BAR GRADE BOOK POWER contains 10 menus. Each menu title is displayed in the MENU BAR at the top of the display screen. The menu choices below each title are explained in other sections of the manual. 1. RECORD - Record Student Assignments and Personal Comments 2. MISSING - Update and Print Out Missing Assignments 3. PRINTOUT - Print Out Individual and Class Reports 4. ANALYZE - Analyze Additional Academic and Absence Information 5. LISTS - Combine Classes for Ranking Information 6. NAMES - Entering Class and Student Information 7. UTILITY - Copy Information to New Diskettes, etc. 8. SET UP - Initial Set Up Information Used by your Classes 9. EXTRA - Miscellaneous Printer and Diskette Services 10. QUIT - The only way to leave GRADE BOOK POWER The TEN menus of GRADE BOOK POWER allow easy movement through the program. The MENU BAR serves as the center of this program. Each menu title is selected at the MENU BAR. You can select a Menu title from the MENU BAR by: 1. Using the left or right arrow keys, 2. Holding down the alternate key and pressing the first letter of the menu name, or 3. Placing the mouse cursor on top of the menu name and pressing the left button of the mouse. Menu choices are listed below each menu title. These choices are described in other sections of this manual. Select a choice by: 1. Using the up or down arrow keys, 2. Pressing the first letter of the choice, or 3. Placing the mouse cursor on top of the choice name, then pressing the left button of the mouse. Choices that are displayed in red letters on a white background, or with a bullet to the left of the choice can not be selected. QUIT on the far right of the MENU BAR is the only way to leave GRADE BOOK POWER. Leaving the program with this selection insures that all student data has been safely saved on diskette. 13 GRADE BOOK POWER MANUAL Chapter 2 - SET UP MENU SET UP MENU 1. Change Current Quarter (Term) Number: 1 2. Print Outs to use the Student: Name 3. Print Parent Signature Request: No 4. Revise/Review Common Message on Individual Reports 5. Print Message on Individual Student Reports: No 6. Teacher's Name to be Printed on Reports: MR. JEPSON 7. Name of School on Reports: EAST JUNIOR HIGH SCHOOL 8. Current Printer Number: 1 9. LPT Printer Port Number: 1 10. Throw Out Low Test Score: No 11. Method to Determine Grade Accuracy: Three Decimals-Down 12. Revise/Review School Letter Grades 13. Maximum Class Size: 36 14. SAVE the Above Displayed Information ======INDIVIDUAL CLASS OPTIONS=========== 15. Revise/Review Letter Grade Percentage Equivalents 16. Revise/Review Assignment Category Names 17. Method to Calculate Quarter Grades 18. Method to Calculate Semester Grades Before entering any class information, the last 4 menu selections can be used to change the default (starting) values. Default values will be copied to each class file when classes are created with the NAMES menu. 2-1 CURRENT QUARTER (TERM) NUMBER When GRADE BOOK POWER was started for a new school year (section 1-5), the fourth question asked for the starting term number. To change quarters, enter a number between 1 and 6. A message will appear reminding you to transfer point subtotals and letter grades forward with a selection from the Utility Menu. Some schools use 6-six week terms to determine grades and others use 4-nine week quarters. In this program, term and quarter have the same meaning. You can always return to a previous quarter (term) to change or update a student's grade. After making any changes, use the Utility Menu to transfer the new point subtotals and letter grades forward to the current quarter. Then change the quarter (term) number back to the current quarter. Then save these settings. The program makes faster calculations by using subtotals. 14 GRADE BOOK POWER MANUAL Chapter 2 - SET UP MENU 2-2 USING STUDENT NAME OR IDENTIFICATION CODE Most print outs on the PRINTOUT, ANALYZE, and LIST MENUS and the ASCII diskette files can be made using either the student name or the student identification code. Press either the Letter N for the student Name or the letter I if the Identification code to be used. 2-3 PRINT PARENT SIGNATURE REQUEST There may be times when you want to send individual student reports home for parent signatures. Press Y for Yes or N for No to print the parent signature request. 2-4 REVISE/REVIEW COMMON MESSAGE ON INDIVIDUAL REPORTS Messages might ask parents to call the school if they have any questions. The message can be up to 10 lines long. A student message could be a reminder that a book report, etc is due. Pressing the F1 function key displays a help screen for editing lines of the common message. The edit help screen can be displayed through out the program to help edit text information. After editing the last line, press the Enter key to have the displayed information replace the information in the CONFIG.GRD file. Then press the Escape key. The letter Y must also be entered on the next selection of this menu for this common message to be printed. 2-5 PRINT COMMON MESSAGE ON INDIVIDUAL REPORTS To place the common message entered with the above menu selection to be printed on all individual reports, answer Y for Yes or N for No. 2-6 TEACHER'S NAME TO BE PRINTED ON REPORTS The teacher's name is included on most print outs. 2-7 SCHOOL'S NAME TO BE PRINTED ON REPORTS The school's name is included on many print outs. 2-8 SELECTING A PRINTER The following printers are supported by GRADE BOOK POWER. Others may have been added after this manual was printed. 15 GRADE BOOK POWER MANUAL Chapter 2 - SET UP MENU Epson LQ 24 pin C. Itoh Epson FX 9 pin Diablo 630 IBM Proprinter X24E Okidata IBM Proprinter 9 pin Panasonic P1091i ,P2123 HP Laserjet/Deskjet Toshiba P1351 After selecting a printer, you will be asked if the printer status should be ignored. GRADE BOOK POWER always checks the status of the parallel printer port before sending any data. This normally works quite well. You may experience problems if you map a parallel port to a serial one by the MODE command, or if you have a non-standard, or very fast computer. The program might actually think that your printer port (LPT1:) is busy when you know it is not. If you have printer problems like this, select Y for Yes to ignore the printer status. A laser printer always ignores the printer status. Most printers imitate one or more of the listed printers. If your printer is not listed, check your printer manual for the proper setting. 2-9 LPT PRINTER PORT NUMBER This number indicates where the selected printer is connected to your computer. Most printers are connected to port (LPT1:). If you have additional parallel printer ports, you may use printer port 2 or 3. 2-10 THROW OUT LOW TEST SCORE You may throw out the lowest score in the fourth category (TEST is the default name) only. At least two assignments (non- EXcused) in the fourth category must have been entered for the student before a score will be thrown out. To throw out the lowest test score, answer Y for Yes or N for No. 2-11 METHOD TO DETERMINE GRADE ACCURACY (ROUNDING) One of four methods may be chosen to determine the grade. The default (starting) method is Three Decimals-Down. 1. Three Decimals-Up 3. Closest Integer 2. Three Decimals-Down 4. Full Integer For example, if the student's grade is 89.657%, the four different methods calculate as follows: 16 GRADE BOOK POWER MANUAL Chapter 2 - SET UP MENU Method 1 (Three Decimals-Up) First finds the letter grade from the 89.657%, then rounds up to 90% if a bottom percentage of the letter grade is not crossed, else 89% will print. Method 2 (Three Decimals-Down) First finds the letter grade from 89.657%, then rounds to 89% when necessary. - Default Method 3 (Closest Integer) rounds the grade up to 90%, then determines the letter grade. Method 4 (Full Integer) drops the fraction, rounds the grade to 89%, then gets the letter grade. 2-12 REVISE/REVIEW SCHOOL LETTER GRADES Most school systems use letter grades displayed below in the left column (the default). Some districts do not use +'s and -'s. Some schools use the letter E for Effort instead of the letter F. The last letter grade by position 13 in the chart will be calculated as 0 points earned on assignments. GRADE BOOK POWER allows any of the first six letters of the alphabet (ABCDEF) to be used. Each set of 3 letter grades (1-3), (4-6), (7-9), and (10-12) must start with the same letter as displayed in the chart. The middle letter of each group should not have a plus or minus sign. If plus or minus letter grades are omitted, the middle letter grade must be entered as displayed in the second column. If your school does not use letter grades, enter a period to replace every letter grade. 1. A+ 1. A 1. A+ 2. A 2. A 2. A 3. A- 3. A 3. A 4. B+ 4. B 4. B+ 5. B 5. B 5. B 6. B- 6. B 6. B 7. C+ 7. C 7. C 8. C 8. C 8. C 9. C- 9. C 9. C 10. D+ 10. D 10. D 11. D 11. D 11. D 12. D- 12. D 12. D 13. F 13. E 13. F Press the Escape key to leave this display. After saving these letter grades, they will be used in all letter grade displays and calculations. 17 GRADE BOOK POWER MANUAL Chapter 2 - SET UP MENU 2-13 MAXIMUM CLASS SIZE Maximum class size (30, 32, 34, 36, or 40 students) determines how many students are listed in each column on the data entry screen and print outs. For example, if 30 is entered, 15 students will be listed in each column. This setting allows maximum benefit of the cursor keys with the data entry screen. This number can be changed at any time. 2-14 SAVING THE DISPLAYED INFORMATION When you are done making changes, choose this selection. The next time you start GRADE BOOK POWER, these saved values will be used. **************************************************************** The following four selections represent individual options for each class. If the default (start up) settings are changed before creating your classes on the NAMES MENU, these settings will be copied to each class file. This feature lets each class have it's own grading curve, category names and weights, and method to calculate quarter and semester grades. After classes are created, you will have to make changes for each class. To print the settings of all classes, choose Print Out Class Settings in the EXTRA MENU. 2-15 REVISE/REVIEW LETTER GRADE PERCENTAGE EQUIVALENTS These percentages should be set to your grading curve. Student letter grades for the selected class will be determined by the percentages listed on this chart: These entered percentages are the bottom of each letter grade. The default scale is listed in the left column. 1. A+ = 100.01 1. A = 90 1. A+ = 98 2. A = 93.333 2. A = 90 2. A = 94 3. A- = 90 3. A = 90 3. A = 94 4. B+ = 86.667 4. B = 80 4. B+ = 86 5. B = 83.333 5. B = 80 5. B = 86 6. B- = 80 6. B = 80 6. B = 86 7. C+ = 76.667 7. C = 70 7. C = 78 8. C = 73.333 8. C = 70 8. C = 78 9. C- = 70 9. C = 70 9. C = 78 10. D+ = 66.667 10. D = 60 10. D = 70 11. D = 63.333 11. D = 60 11. D = 70 12. D- = 60 12. D = 60 12. D = 70 13. F = 0 13. E = 0 13. F = 0 18 GRADE BOOK POWER MANUAL Chapter 2 - SET UP MENU After moving the cursor to the corresponding percentage, enter the new lowest (bottom) percentage that will be accepted for that letter grade. Enter spaces to remove any extra digits that are displayed. Letter grades are assigned to every assignment, category, semester exam, quarter and semester grade, unless periods replaced all letters. If letter grades are entered on the data entry screen of the STUDENT ASSIGNMENT MENU, the letter grade is assigned a numerical equivalent. This equivalent is the number halfway between the highest and lowest number for that letter grade. An A+ (top) grade will be equivalent to the total number of points possible for that assignment. The bottom letter grade (usually F) will be assigned 0 points. When you have finished, press the Escape key to leave this display. Then save this information. 2-16 REVISE/REVIEW ASSIGNMENT CATEGORY NAMES Each assignment must be in one of the four categories. Homework, Lab, Quiz, and Test are the default categories. You may use these or choose your own category names. Each category name must begin with a different first letter. Only the last category has the option of having the lowest score omitted (thrown out) in calculating grades. Each class may have different category names. For example, a business teacher may teach typing and accounting. The typing class could have a category called timings. Timings would not make any sense in an accounting class. After entering this information, press the Escape key to leave this display. Then save these new category names. 2-17 METHOD TO CALCULATE QUARTER GRADES You can calculate quarter grades by cumulative points or by weighting each category. If Cumulative Points is chosen, the total points earned during the quarter will be compared to the total points possible. The letter grade will be determined by the percentages you entered for this class. The numbers displayed for category weights will be ignored if Cumulative Points was chosen. Cumulative Points is the default grading method. 19 GRADE BOOK POWER MANUAL Chapter 2 - SET UP MENU Weighting causes each category to determine a set percent of the quarter grade. For example, you can have homework count 20%, lab 10%, quizzes 30%, and tests 40%. These percentages must total 100%. Assignments in each category can also be weighted by varying the number of points possible instead of making all assignments worth 100 points. If there are no points possible in a category, yet the category was assigned a percentage weight, that weight will be distributed to the other categories. For example, if we use the above weights, and there have been no tests given, the 40% must be distributed to the other categories. Otherwise, 40% of every student's grade would include an F grade (40% of 0 points). Adjusted weights would change to homework 33.333%, lab 16.667%, and quizzes 50%. When the first test is recorded, the weights would change back to their assigned weights. If you choose weighting by category, you can not choose cumulative points for the semester grade, since the point totals would be misleading. After entering your quarter calculation method, press the Escape key to leave this display. Then save this information. 2-18 METHOD TO CALCULATE SEMESTER GRADES To work properly, the grades from the previous quarter (term) must be transferred forward with selections 2 through 6 of the Utility Menu. Six different methods can be used to calculate semester grades. Different methods can be used for different classes. 1. Cumulative Points 2. Weight/Percentages = 100 3. Last Quarter Only 4. Weight/12 Point Scale 5. Weight/Numbers 6. Quality/4 Point Scale If Cumulative Points is chosen, total points earned in all terms will be added. The semester grade will be based on the total points earned out of the total points possible. This method is best if you have a different number of total points possible in each quarter. If Weight/Percentages is chosen, the semester grade is determined by the entered weights for each term and semester exam. The weights for the quarters (terms) and semester exam must total 100%. 20 GRADE BOOK POWER MANUAL Chapter 2 - SET UP MENU The following will be displayed if 3-six week (terms) per semester were selected when you installed the program: Weight for Quarter (Term) 1 Grade: 30 Weight for Quarter (Term) 2 Grade: 30 Weight for Quarter (Term) 3 Grade: 30 Weight of the Semester Exam Grade: 10 Total Weight: 100 The following will be displayed if 2-nine week quarters (terms) per semester were selected when you installed the program: Weight for Quarter (Term) 1 Grade: 40 Weight for Quarter (Term) 2 Grade: 40 Non Applicable Weight of the Semester Exam Grade: 20 Total Weight: 100 If the term or semester exam has not been used, yet that term or semester exam is assigned a percentage weight, that weight will be distributed to the other term(s). For example, if we use the above weights, and the semester exam has not been given yet, the 20% must be distributed to the other terms. Otherwise, 20% of every student's grade would include an F grade (20% of 0 points). Since the terms are weighted equally, the 20% would be distributed equally to the two terms. These weights would change 1st Term to 50% and 2nd Term to 50%. When the semester exam is completed, the grade would be calculated based on the assigned weights (40%, 40% and 20%). The Last Quarter Only method uses only the current quarter to determine the semester grade. The previous quarter grades will be printed on some reports, but they will be ignored in the calculations. The Weighting/12 Point Scale assigns numerical values to the letter grades for each term. At the end of the semester, the numerical values are added to determine the final semester grade. The Weight/Numbers method is the same as the Weighting /Percent- ages method, but the total does not have to equal 100. For example, term 1 = 1, term 2 = 2, term 3 = 2, and the semester exam = 1 for a total of 7. Each term would be 2/7 of the total weight. The semester exam would be 1/7 of the total weight. After entering this information, press the Escape key to leave this display screen. Since this is an individual class option, save this information before returning to the SET UP MENU. 21 GRADE BOOK POWER MANUAL Chapter 3 - STUDENT NAMES MENU STUDENT NAMES MENU 1. Course Title/Period Names - Enter/Add New Classes 2. Course Title/Period Names - Revise 3. Students - Enter/Add New Students to a Class 4. Students - Revise Name/I.D./Text File/SuperData/Seat 5. Elementary - Copy Class 1 Student Names to Other Classes 6. Elementary - Add One Student to All Classes 7. PRINT OUT Student Names and I.D.'s - One Class 8. PRINT OUT Student Names - Screen Display - One Class 9. PRINT OUT Student Names - Screen Display - All Classes 10. PRINT OUT Student Names - Vertical Listing - One Class 11. PRINT OUT Student Names - Vertical Listing - All Classes 12. PRINT OUT Student Names - Seating Chart - One Class 13. Delete Complete Name/Record - One Student 14. Delete All Student Names and Grades - One Class 3-1 ENTER / ADD NEW COURSE TITLES / PERIODS Records for up to 15 classes can be maintained on your diskette. Course title and period names must be entered before adding students to any class. Press ESCAPE when you are done entering classes. When this selection is made, enter the course title and period numbers. For example, a teacher could enter EARTH SCIENCE PERIOD 1. Elementary Teachers Elementary teachers who teach more than 40 students will code each group on the Revise Student Names\I.D. selection of the NAMES Menu. Each group (up to 40 students) is coded with the same letter in the column labeled Grp. When printing reports, enter the matching Group letter when requested. Absence and tardy information is kept in the first class. 3-2 REVISE COURSE TITLE / PERIOD NAMES The course titles and periods entered with the above selection can be revised at any time with this selection. The second column is used for the course I.D. and section number when generating report cards with a different WISCO Computing program. 22 GRADE BOOK POWER MANUAL Chapter 3 - STUDENT NAMES MENU 3-3 ENTER / ADD NEW STUDENTS TO A CLASS Class Titles and periods must be entered with selection 1 of this menu before you can place students in the respective classes. Up to 40 students can be placed in each class. The following chart will be displayed after the class is selected: Student Name Class ID ASCII SuperData SchoolID St Gr +------------------------------------------------------------+-+ 1|ABRAHAMSON, TOM |TEXT 448 | | |355123456|A6| | 2|ADAMS, CRYSTAL |TEXT 451 | | | |B1| | 3|ASHENBRENNER, LORI|TEXT 358 | |DEBATE | |A1| | 4|BERRY, DEBBIE |TEXT 450 | |DEBATE | |E3| | 5|BRONK, SHERI |TEXT 361 | | | |C2| | 6|BROWN, MELISSA |TEXT 452 | | | |B2| | 7|HAGEN, ANNE |TEXT 360 | |CHEER | |A2| | 8|HAGEN, TAMMY |TEXT 366 | | | |F1| | 9|HOUSTON, DON |TEXT 446 | | | |F2| | 10|JACOBS, KEVIN |TEXT 463 | |FOOTBALL| |E4| | 11|JOHNSON, PAUL |TEXT 363 | | | |C6| | 12|JORDAN, JEFF |TEXT 462 | |FOOTBALL| |E5| | 13|KELLER, DAN |TEXT 365 | |GOLF | |C4| | 14|KONKLE, JENNY |TEXT 358 | | | |A5| | 15|LAWSON, SARAH |TEXT 364 | | | |B4| | +------------------+---------+---------+--------+---------+--+-+ Next Action: S=Save Now Tab=Next Choice Sh-Tab=Prev Choice Alt-T=Text Editor for Personal Message on Indiv. Progress Reports Move between columns of this display by pressing the Tab key or Shift-Tab keys. To move the cursor in each column, use the up, down, page up, and page down keys. The F1 key can be pressed to display a help screen for editing information. The other columns of this chart are explained in the next section of this manual. Students can be added to classes at any time. Enter the student's last name first so student names can be alphabetize if desired. Do not skip any rows when entering the student names. If you have 24 students in your class, then the first 24 rows must have names. This program works most effectively for elementary teachers if the largest class is entered as class number 1. Attendance could also be entered as the first class with no grades. Elementary teachers must keep their attendance information in class 1. Then use selection 5 of this menu to quickly copy these student names from class 1 to the other classes on the data diskette or subdirectory. 23 GRADE BOOK POWER MANUAL Chapter 3 - STUDENT NAMES MENU The Enter, up arrow, down arrow, tab or shift tab key must be pressed after each student name is entered. When you have finished entering the student names, press the ESCAPE key. Then you will be asked if you want to alphabetize these names. Press Y for Yes or N for No. The student names are saved before returning to the NAMES MENU. 3-4 REVISE STUDENT NAME/I.D./TEXT FILE/SUPERDATA/SEAT The student information entered with the previous selection of this menu can be revised at any time with this selection. First select the class that the student is enrolled in. The chart from the previous page will be displayed. You can not delete students with this selection. Students are deleted with selection 11 of this menu. Move between columns by pressing either Tab or Shift-Tab. To move the cursor in each column, use the up, down, page up, and page down keys. The F1 key can be pressed to display a help screen for editing information. The Class I.D. may be up to 10 letters long. Each student should have a different Class I.D. If you post student grades, this code can be substituted for the student name on some print outs in place of the student name. This code might be a school I.D., pseudonym, text book number, social security number, etc. If you do not want to use an I.D. code, leave this column empty. The ASCII Text column displays the DOS filename of personal message that can be written on specific individual progress reports. Messages may be up to 10 lines long. A filename is automatically entered if one is not displayed. The text editor can be accessed by pressing Alt-T when the cursor is on the row containing the student name. This same text can also be accessed from the selection on the RECORD MENU. These text files are saved on the student data diskette or in the student data subdirectory. Pressing Alt-D deletes the text file name so the file will not print on the reports. When individual student reports are printed, the data subdirectory or data diskette is checked to see if a matching ASCII file exists. If the file exists, the information is included on the individual printout. SuperData is another way to group reports. For example, if the word football was entered for all football players, you would be able to print reports for just football players. Different SuperData like golf or debate, etc. could be used to generate a different group of reports. 24 GRADE BOOK POWER MANUAL Chapter 3 - STUDENT NAMES MENU Many print outs on the PRINTOUT, ANALYZE, and LIST menus can use the matching SuperData from the different classes to create a selected report. For example, if the homeroom in entered as the SuperData for each student, combined reports for all students from all of your classes with the same homeroom can be printed and sorted quickly. The School I.D. may be up to 9 characters long. Student may have different or identical School I.D.'s. If you do not want to use an I.D. code, leave this column empty. This code might be a School I.D., social security number, etc. A School I.D. like "GRADE 9" could be entered. This code is printed on Individual Reports. Some schools use the GRADE level to initially sort these reports prior to filing or mailing. The School I.D. code may be used in a future version of GRADE BOOK POWER to link to an administrative package for class scheduling and report card generation. The Seating Chart is labeled similar to the cells of a spreadsheet program. The letters A through F indicate the column. The numbers 1 through 6 indicate the row number. Row 1 is closest to the back of the classroom. Student names are placed in the squares matching the letter/number combination from the following chart. Student names are divided by the space between the first and last name. Names are printed with either 10 or 12 pitch. Teacher: Class Name: +----+ +----+ +----+ +----+ +----+ +----+ | A1 | | B1 | | C1 | | D1 | | E1 | | F1 +----+ +----+ +----+ +----+ +----+ +----+ +----+ +----+ +----+ +----+ +----+ +----+ | A2 | | B2 | | C2 | | D2 | | E2 | | F2 +----+ +----+ +----+ +----+ +----+ +----+ +----+ +----+ +----+ +----+ +----+ +----+ | A3 | | B3 | | C3 | | D3 | | E3 | | F3 +----+ +----+ +----+ +----+ +----+ +----+ ----- partial printout in manaul ------- +----+ +----+ +----+ +----+ +----+ +----+ | A6 | | B6 | | C6 | | D6 | | E6 | | F6 +----+ +----+ +----+ +----+ +----+ +----+ < Front of Room > After pressing the Escape key to leave this display, first you will be asked if you want to save any changes that were made. Press Y for Yes or N for No. Then you will be asked if you want to alphabetize the names. Press Y for Yes or N for No. Changes will be automatically saved to your student data subdirectory or data diskette. 25 GRADE BOOK POWER MANUAL Chapter 3 - STUDENT NAMES MENU 3-5 ELEMENTARY - COPY CLASS NAMES TO OTHER CLASSES Student names and I. D. codes from any selected class can be copied to any other class. Selections that only apply to elemen- tary teachers can be turned off by the Change Miscellaneous selection of the EXTRA MENU. This program works most effectively for elementary teachers if the largest class is entered as class number 1. Elementary teachers must keep their attendance information in class 1. After the names and codes are copied to another class, you can revise, add or delete student names and identification codes as desired. Student names and I.D. codes are added, revised, and deleted with other selections of this menu. Student names and codes will not be added to any class that contains any previously entered student names. Elementary attendance and tardy information will be taken only from the first class for the student print outs. 3-6 ELEMENTARY - ADD ONE STUDENT TO ALL CLASSES This selection quickly adds the selected student and identification codes to all classes. 3-7 ONE CLASS - PRINT OUT STUDENT NAMES AND I.D.'S A listing of student names and Identification codes is printed with this selection. 3-8,3-9 PRINT OUT STUDENT NAMES - SCREEN DISPLAY Selection 7 prints out for one class. Selection 8 prints out all classes. This selection prints out a student listing as they appear on the data entry screen. Three blank lines will be printed in front of each student name. This is an easy way to print a listing of students that will be gone for a field trip, etc. To print a listing of combined classes, use selection 9 of the LISTS MENU. If you don't have immediate access to a computer to record your grades, this print out can be used for temporarily recording student grades. It is often much easier to enter grades from one sheet of paper than from 40 copies of unalphabetized papers at a computer. A sample of the Screen Display Printout follows: 26 GRADE BOOK POWER MANUAL Chapter 3 - STUDENT NAMES MENU ___ ___ ___ ABRAHAMSON, TOM ___ ___ ___ MILLER, CARRIE ___ ___ ___ ADAMS, CRYSTAL ___ ___ ___ ODELL, LARRY ___ ___ ___ ASHENBRENNER, LORI ___ ___ ___ PETERS, LINDA ___ ___ ___ BERRY, DEBBIE ___ ___ ___ PETERSON, SARAH ___ ___ ___ BRONK, SHERI ___ ___ ___ REINKE, BOB ___ ___ ___ BROWN, MELISSA ___ ___ ___ ROBERTS, JAY ___ ___ ___ HAGEN, ANNE ___ ___ ___ SCHMIDT, JIM ___ ___ ___ HAGEN, TAMMY ___ ___ ___ SCHNEIDER, DAVE ___ ___ ___ HOUSTON, DON ___ ___ ___ SORENSON, MARY ___ ___ ___ JACOBS, KEVIN ___ ___ ___ STEVENS, VICKI ___ ___ ___ JOHNSON, PAUL ___ ___ ___ WAGNER, RYAN ___ ___ ___ JORDAN, JEFF ___ ___ ___ WITTENBERG, SUE ___ ___ ___ KELLER, DAN ___ ___ ___ ___ ___ ___ KONKLE, JENNY ___ ___ ___ ___ ___ ___ LAWSON, SARAH ___ ___ ___ A sample screen display print out is displayed above. 3-10,3-11 PRINT OUT ALL STUDENT NAMES - VERTICAL LISTING Selection 9 prints out one class. Selection 10 prints out all classes. This selection prints out a student vertical listing with a set of boxes like a blank grade book page. Various selections on the Change Miscellaneous selection of the EXTRA MENU determine the size and pitch of the boxes. Only the Epson Printer can print the small boxes. The large boxes can be printed with either 10 or 12 pitch with all supported printers. This print out can be used for temporarily recording student grades if you don't have immediate access to a computer to enter grades. It is often much easier to record grades from one sheet of paper than from 40 unalphabetized student papers at a computer. EARTH SCIENCE PERIOD 1 Teacher: MR. JEPSON +-------------------+--+--+--+--+--+--+--+--+--+--+--+--+--+--+ |ABRAHAMSON , TOM | | | | | | | | | | | | | | | |ADAMS, CRYSTAL | | | | | | | | | | | | | | | |ASHENBRENNER, LORI | | | | | | | | | | | | | | | |BERRY, DEBBIE | | | | | | | | | | | | | | | |BRONK, SHERI | | | | | | | | | | | | | | | |BROWN, MELISSA | | | | | | | | | | | | | | | |HAGEN, ANNE | | | | | | | | | | | | | | | |HAGEN, TAMMY | | | | | | | | | | | | | | | Only a partial vertical listing printout is displayed above. 27 GRADE BOOK POWER MANUAL Chapter 3 - STUDENT NAMES MENU 3-12 PRINT OUT STUDENT NAMES - SEATING CHART A seating chart of six rows by six columns with student names is printed. The desk codes are explained in section 3-4. The Change Miscellaneous Settings determines the pitch and box characters. 3-13 DELETE COMPLETE NAME/RECORD - ONE STUDENT Student information entered with selection 3 of this menu can be deleted at any time with this selection. If you need to keep some record of the student grades, you should either make an individual printout for the student first. First select the class the student is enrolled in. Then move the cursor with the up or down arrow key to the student to be dropped. The Number of the student will be displayed. Press the Enter key to continue. A message stating all records from all terms of the semester for this student will be deleted. Press any key except the ESCape key to continue. Enter the word DELETE to confirm. If you enter the word DELETE, all information, including name, identification code, and all grades will be removed. An alternative way to keep the information about a student is to EXcuse the student from all future assignments. This is done with the MISSING ASSIGNMENTS MENU. When switching semesters with full year courses, copy all students to the new semester, then delete the students from the new semester. This way you can keep the complete student data for the first semester, and have the correct list of names for the second semester. 3-14 DELETE ALL STUDENT NAMES AND GRADES - ONE CLASS All information about a class can be deleted with this selection. First select the number of the class. The current class name will be displayed. Below the class name you must enter the word DELETE. If you enter the word DELETE, all information about the class, including all students, I.D.'s, and all grades will be removed. Use this selection with great care. This selection is usually used by teachers who have a mixture of classes of different durations. For example, some classes may only last one quarter or one semester while others may last all year. If you need to have a record of these grades, make sure you make detailed print outs of the classes before deleting them. 28 GRADE BOOK POWER MANUAL Chapter 4 - STUDENT ASSIGNMENT MENU STUDENT ASSIGNMENT MENU 1. Record Grades of a New Assignment 2. Revise Grades of a Previous Assignment 3. Revise Assignment Title, Points or Category 4. Delete One Assignment for All Students 5. Personal Comments - Record/Revise/PRINT OUT 6. Semester Exam Grade - Record/Revise 7. Absences - Tardies - Record/Revise 8. Text for Individual Reports - Record/Revise 4-1 RECORD GRADES OF A NEW ASSIGNMENT When selections are made from the STUDENT ASSIGNMENT MENU, your list of classes are displayed. Current Class Names and Section Numbers 1 EARTH SCIENCE PERIOD 1 2 EARTH SCIENCE PERIOD 4 3 EARTH SCIENCE PERIOD 5 4 EARTH SCIENCE PERIOD 7 5 ADV. SCIENCE PERIOD 3 Move the cursor to the class to be used to record new assignment grades. The list of student names and previous assignments for the selected class will be read from the subdirectory or student data diskette. The last 10 assignments that you recorded will be displayed to help prevent recording an assignment twice. Press any key to continue. Grades for 60 assignments can be recorded for every student every quarter (term). If you have more than 60 assignments in one quarter, you may want to consider using the Utility Menu selection to create a new diskette for the current semester, then transfer the point subtotals to the new diskette. The semester exam is assignment number 61. The semester exam can only be recorded in the last (quarter) term of a semester. 4-1-1 ASSIGNMENT TITLE, WEIGHT, AND CATEGORY The system date is displayed on the first line. If the date is acceptable, you can press the Enter key to go to the Assignment Title line. If you want to delete the displayed date, press Alt- D. You may optionally enter a date that will be printed on different print outs. If you need to display a calendar to help determine the date press the F2 function key. 29 GRADE BOOK POWER MANUAL Chapter 4 - STUDENT ASSIGNMENT MENU The following screen is displayed: EARTH SCIENCE PERIOD 1 Date (Optional): ________ Press Alt-D to Delete Date Assignment Title: _________________ +============+ | H=HOMEWORK | Possible Points (Weight): ___ | L=LAB | | Q=QUIZ | | T=TEST | Assignment Category: _ +============+ The assignment title can be up to 17 letters long. Any number of points may be assigned to an assignment. Enter the assignment title and press the Enter key. If this is an EXTRA CREDIT assignment, enter 0 for the number of possible points. Then enter the first letter of the category from the chart. Each category name must start with a different letter. Categories for each class can be changed with the SET UP MENU. If you are recording the same assignment for different classes, you can press Alt-R to quickly Repeat the assignment date, title, points possible, and category. Then press Enter to go to the data entry screen. 4-1-2 THE DATA ENTRY SCREEN Either numbers or letter grades may be entered on the data entry screen. The top part shows class name, number and name of the assignment and possible points to be earned on the assignment. The class average is displayed after the student scores have been entered. The following help screen is displayed if the F1 function key is pressed. To remove the help screen, press any key. ===================================================== Use the Cursor keys to Move Around this Display Right Column Left Column Up One Row Down One Row HOME=1st Student PgUp=Previous AB IN PgDn=Previous AB IN ALT-A=ABSENT -0- ALT-E=EXCUSED EX ALT-N=NO CREDIT -0- ALT-B=BLANK ˛˛˛ ALT-I=INCOMPLETE -0- ALT-U=UNEXCUSED -0- ALT-C=CHECK CM ALT-P=PERFECT GRADES ALT-Q=QUICK GRADE <Press any key to continue> 30 GRADE BOOK POWER MANUAL Chapter 4 - STUDENT ASSIGNMENT MENU Between 15 and 20 student names are displayed in each column. The number is 1/2 of the maximum class size from the SET UP MENU. Class: EARTH SCIENCE PERIOD 1 27 Assignment: CHAP 36 READING 10 Possible Points ------------------------------------------------------------ ___ ___ ABRAHAMSON, TOM ___ ___ MILLER, CARRIE ___ ___ ADAMS, CRYSTAL ___ ___ OLSON, LARRY ___ ___ ASHENBRENNER, LORI ___ ___ PETERS, LINDA ___ ___ BERRY, DEBBIE ___ ___ PETERSON, SARAH ___ ___ BRONK, SHERI ___ ___ REINKE, BOB ___ ___ BROWN, MELISSA ___ ___ ROBERTS, JAY ___ ___ HAGEN, ANNE ___ ___ SCHMIDT, JIM ___ ___ HAGEN, TAMMY ___ ___ SCHNEIDER, DAVE ___ ___ HOUSTON, DON ___ ___ SORENSON, MARY ___ ___ JACOBS, KEVIN ___ ___ STEVENS, VICKI ___ ___ JOHNSON, PAUL ___ ___ WAGNER, RYAN ___ ___ JORDAN, JEFF ___ ___ WITTENBERG, SUE ___ ___ KELLER, DAN ___ ___ KONKLE, JENNY ___ ___ LAWSON, SARAH 4-1-3 ENTERING NUMBER GRADES If the entered number grade is greater than the number of possible points, a message will be displayed. If you made a mistake when recording the grade, you can reenter the correct grade. The student could have earned a higher point total because extra credit points may have been included in the assignment. 4-1-4 ENTERING LETTER GRADES Letter grades A+, A, A-, B+, B, B-, C+, C, C-, D+, D, D-, and E or F (or from your custom grading scale) may be entered. After entering the letter, enter either the + or - or space. The cursor will move to the next student. When the average, category, cumulative, and final grades are calculated, these letter grades are converted to numerical equivalents. The letter grade A+ is converted to 100%. The letter grade of E or F is converted to 0 percent. Other percentages are found by taking the average of the bottom and top percentages in each letter grade range. For example, if the bottom B- is 80% and the bottom B is 83.333, the letter grade of B- is assigned the average 81.667. Then the percentage is multiplied by the number of possible points (weight) entered with the assignment title, category, and date to determine the points earned. 31 GRADE BOOK POWER MANUAL Chapter 4 - STUDENT ASSIGNMENT MENU 4-1-5 ENTERING SPECIAL GRADES Special grades can also be entered by holding the Alternate key down and pressing the first letter of the special grade. After the special grade is entered, the cursor moves to the next student. Alt-A = ABSENT The letters AB will be displayed on the data entry screen. This grade is ignored when computing the class average and considered equal to 0 when individual student average is computed. The difference between Alt-I and Alt-A is explained in Chapter 11 Miscellaneous Information. Alt-B = BLANK ˛˛˛ The displayed grade will be blanked out as if no grade was entered for the student. This grade is ignored when computing individual and class averages. This grade is ideal for self-paced courses. Alt-C = CHEAT or CHECK MARK The letters CH or CM will displayed on the data entry screen. The Change Miscellaneous setting of the EXTRA MENU determines if Alt-C represents CHEAT or CHECK MARK. If Alt-C represents CHEAT this grade is considered equivalent to 0 when class and individual student averages are computed. If Alt-C represents CHECK MARK, the mark is ignored in all averages. Alt-E = EXCUSED The letters EX will be displayed on the data entry screen. This grade is ignored when computing the class and individual student averages. This grade is issued when it might be impossible or impractical to make up a missed assignment. Alt-I = INCOMPLETE The letters IN will be displayed on the data entry screen. The grade is considered equivalent to 0 when class and individual student averages are computed. The difference between Alt-I and Alt-A is explained in chapter 11 Miscellaneous Information. Alt-N = NO CREDIT The letters NC will be displayed on the data entry screen. The code NC indicates the assignment was not turned in. This grade is considered equal to 0 when class and individual student averages are computed. Alt-P = PERFECT SCORES FOR CLASS Some teachers give assignments that all or nearly all students get perfect scores. A perfect score will be entered for those students without a previously entered assignment. By pressing Alt-P, the possible points (weight) that were entered with the assignment title, and category will be quickly entered for all students. Then it becomes a simple task of using the cursor keys to edit the scores that were not perfect. 32 GRADE BOOK POWER MANUAL Chapter 4 - STUDENT ASSIGNMENT MENU Alt-U = UNEXCUSED The letters UN will be displayed on the data entry screen. This grade is considered equivalent to 0 when class and individual student averages are computed. Alt-Q = QUICK GRADE for the selected student. Pressing Alt-Q will display the current quarter(term) and semester grade for the selected student. This key combination also displays these grades when revising and recording grades and updating missing assignments. 4-1-6 CURSOR MOVEMENT AND SHORTCUTS The Enter key does not have to be pressed after each grade is entered. Any cursor movement keys can be pressed, automatically entering the displayed grade into the computer's memory and moving the cursor to the next place to enter a grade. If the Enter key is pressed, the cursor moves down one student. If the cursor is at the last student, the computer will beep, and the cursor moves to the first displayed student. The mouse can also be used to move around the data entry screen. The BACKSPACE key will delete the digit or letter to the left of the current cursor position. The UP ARROW key moves the cursor up one student. If the cursor is at the first student, the computer will beep, and the cursor will move to the last displayed student. The DOWN ARROW key functions identically to the Enter key when the data entry screen is displayed. The RIGHT ARROW key moves the cursor horizontally to the right column of names. If no name is at this location the cursor will move to the last displayed student name. The LEFT ARROW key moves the cursor horizontally to the left column of student names. The PgUp key moves the cursor to the most previous blank, ABsent, or INcomplete grade. If there are no missing grades, the cursor will remain in the same place. The PgDn key moves the cursor to move to the next blank, ABsent, or INcomplete grade. If there are no missing grades, the cursor will remain in the same place. 4-1-7 COMPLETION OF GRADE ENTRY When you have completed recording grades for an assignment, press the ESCAPE key. The calculated class average and average letter grade will be displayed. Then the following options will be displayed: <S>ave these grades <C>ontinue entering grades <N>ot save these grades 33 GRADE BOOK POWER MANUAL Chapter 4 - STUDENT ASSIGNMENT MENU Normally the letter S is pressed to save the displayed grades to diskette. After the grades are saved, you will be asked if you want to record other grades for this class. If you answer Y for Yes, the last 10 recorded assignments will be displayed. After pressing any key to continue, you can enter the date, title, possible points (weight), category, and grades of another assignment. If you had accidentally pressed the ESCAPE key or notice a mistake in the entered grades, you can press the letter C. The cursor will return to the first displayed name. If the letter N is pressed, the displayed grades will not be saved to diskette. Then you will be asked if you want to record other grades for this class. If you answer Y for Yes, you will be ready to record grades for a new assignment. 4-2 REVISE GRADES OF A PREVIOUS ASSIGNMENT - ONE CLASS If you notice an improperly recorded grade, you can easily revise the grade. After selecting the class, the list of previously recorded assignments will be displayed. Move the cursor to the assignment, and press the Enter key twice. The data entry screen with all recorded grades for the assignment will be displayed. Class: EARTH SCIENCE PERIOD 1 20 Possible Points 27 Assignment: CHAP 36 READING 15 Class Average C ===================================================== 14 C- ABRAHAMSON, TOM AB AB PETERS, LINDA NC NC ADAMS, CRYSTAL 20 A PETERSON, SARAH AB AB ASHENBRENNER, LORI CH CH REINKE, BOB 16 B- BERRY, DEBBIE 17 B ROBERTS, JAY 7 F BRONK, SHERI ___ ___ SCHMIDT, JIM ___ ___ BROWN, MELISSA 16 B- SCHNEIDER, DAVE 14 C- HAGEN, ANNE 17 B SORENSON, MARY 15 C HAGEN, TAMMY 19 A STEVENS, VICKI 20 A HOUSTON, DON 20 A WAGNER, RYAN 16 B- JACOBS, KEVIN 19 A WITTENBERG, SUE ___ ___ JOHNSON, PAUL 19 A JORDAN, JEFF EX EX KELLER, DAN 18 A- KONKLE, JENNY ___ ___ LAWSON, SARAH 13 D MILLER, CARRIE UN UN OLSON, LARRY 34 GRADE BOOK POWER MANUAL Chapter 4 - STUDENT ASSIGNMENT MENU Use the cursor keys or mouse to move to the student grade. There are two ways to save these changes and continue revising grades of a different assignment. When you have completed revising the displayed grades, you can press the ESCAPE key. The new class average will be computed and displayed. The revised grades can then be saved to diskette. Then you will be asked if you want to revise other grades for this class. If you answer Y for Yes, the list of previously recorded assignments will be displayed. After selecting the assignment again, you can revise the grades of a different assignment. Revised grades can also be saved by pressing Function key F10. Pressing F3 will display the previous assignment for the class. Pressing F4 will display the next assignment for the class. Selection 1 of the MISSING ASSIGNMENT MENU allows quick revision of student grades for all assignments that were previously recorded as INcomplete, ABsent, or Blank. Selection 7 of the MISSING ASSIGNMENT MENU lets you revise the grades of all previous assignments for one student. 4-3 REVISE ASSIGNMENT TITLE, POINTS, OR CATEGORY This option also lets the teacher automatically adjust the possible student points on each assignment. After selecting the class and assignment number to revise, the following screen will be displayed: EARTH SCIENCE PERIOD 1 Date (Optional): MAY 15 New Date (Optional): ________ Assignment Title: CHAP 36 READING NEW TITLE: _________________ +============+ | H=HOMEWORK | Possible Points (Weight): 20 | L=LAB | New Point Total (Weight): ___ | Q=QUIZ | | T=TEST | Assignment Category: Q +============+ New Category: _ Adjust Student Points <Y or N>? _ ENTER key = Keep the displayed information To keep the displayed information, just press the ENTER key. 35 GRADE BOOK POWER MANUAL Chapter 4 - STUDENT ASSIGNMENT MENU If the Possible Points (Weight) was changed and numerical scores were previously recorded for this assignment, you will be asked if you want to adjust the student points. You would press N for No if you had made a mistake and just wanted to correct this value. You would probably press Y for Yes if you wanted to increase the weight of this assignment. For example, the displayed assignment is worth 20 points. If you changed the point value to 40 points, This assignment would have twice the weight that it previously had. If Y is pressed, then every student's numerical score will be adjusted automatically for this assignment. For example, if a student had previously scored 15 out of the 20 points, and the weight was doubled to 40 points, the student's grade would automatically be doubled to 30 out of 40 points. If letter grades were previously entered for this assignment, the grades are automatically adjusted when the new weight is multiplied by the numerical equivalent. These changes are automatically saved to the diskette. 4-4 DELETE ONE ASSIGNMENT FOR ALL STUDENTS - ONE CLASS After selecting the class number, the list of previously recorded assignments will be displayed. Enter the assignment number to be deleted. The assignment title, possible points, category, and student grades for the assignment will be deleted. 4-5 RECORD/REVISE PERSONAL COMMENTS - CURRENT QUARTER After selecting the class, a data entry screen will be displayed. Up to two personal one line comments can be printed on individual reports each quarter. If you want a longer personal message to the student, use the Text entry selection from the RECORD MENU. The 81 comments available are divided into five groups. Comments 1-15: IN CLASS PARTICIPATION Comments 16-28: ATTITUDE/EFFORT Comments 29-40: HOMEWORK/ASSIGNMENTS Comments 41-62: SKILLS/ABILITY Comments 63-81: BEHAVIOR/DISCIPLINE The asterisk next to the number indicates a negative comment. The comments can be revised with any word processor that can read and save in ASCII format. If you are using DOS version 5.0 or later, comments can be edited by typing EDIT COMMENTS.GRD and pressing Enter at the DOS prompt C:\GRADES> All 81 comments must be present in a revised comment listing. 36 Personal Comments to Add to Individual Reports: IN CLASS PARTICIPATION SKILLS/ABILITY 1. Asks pertinent questions 41. Demonstrates originality 2. Demonstrates leadership 42. Demonstrates good study habits 3. Effective group participation 43. Effective writing ability 4. Good lab student 44. Excellent student 5. Leader in group activities 45. Good reading comprehension 6. Participates well in class 46. Intellectually eager 7. Pleasure to have in class 47. Shows mastery of research skills 8. Shows good listening skills 48. Working up to ability 9. Shows good speaking skills 49. Works well independently 50. Should continue in science 10.*Difficulty expressing ideas 11.*Does not participate in class 51.*Erratic progress 12.*Does not work well in open lab 52.*Extra practice would be helpful 13.*Hinders group performance 53.*Needs additional help 14.*Minimal group participation 54.*Needs to improve speaking skills 15.*Shows poor listening skills 55.*Needs to improve study habits 56.*Not working up to ability ATTITUDE/EFFORT 57.*Poor reading comprehension 16. Displays commendable effort 58.*Poor reasoning skills 17. Displays consistent effort 59.*Poor writing skills 18. Eager to learn 60.*Shows little effort to improve 19. Shows improvement 61.*Tries but can not master skills 20. Shows interest in work 62.*Weak in basic skills 21. Shows pride in work BEHAVIOR/DISCIPLINE/OTHER 22.*Constantly complains 63. Accepts responsibility 23.*Lack of motivation 64. Cooperative, courteous student 24.*Lacks serious attitude 65. Has paid lab activity fee 25.*Negative attitude 66. Pleasant, friendly student 26.*No response to offer to help 27.*Personal effort unsatisfactory 67.*Absent too often 28.*Works only enough to pass 68.*Avoids responsibilities 69.*Displays unacceptable behavior HOMEWORK/ASSIGNMENTS 70.*Disregards class rules 29. Assignments done very neatly 71.*Has conflicting activities 30. Does well on daily work 72.*Has not paid lab activity fee 31. Does well on class projects 73.*Lacks respect for classmates 74.*Lacks respect for teacher 32.*Careless work 75.*Please call for conference 33.*Does not read assignments 76.*Self discipline needed 34.*Does homework without learning 77.*Socializes too much in class 35.*Fails to complete assignments 78.*Tardy too often 36.*Fails to complete make up work 79.*Tired and listless in class 37.*Homework incomplete 80.*Unwise use of class time 38.*Lab reports need improvement 81.*Unwise use of lab time 39.*Low test/quiz scores 40.*Poor penmanship The asterisk next to the number indicates a negative comment. The comments can be revised with any word processor that can read and save in ASCII format. If you are using DOS version 5.0 or later, comments can be edited by typing EDIT COMMENTS.GRD and pressing Enter at the DOS prompt C:\GRADES> All 81 comments must be present in a revised comment listing. 37 GRADE BOOK POWER MANUAL Chapter 4 - STUDENT ASSIGNMENT MENU Pressing Alt-W pops-up a window displaying 16 of the 81 available comments. Pressing the arrow, PgUp, and PgDn keys display the remaining comments. The Press Escape to remove the pop-up window before entering comment numbers. Pressing Alt-F flips between the two comments that can be entered for each student. Pressing Alt-B blanks out a student comment number. The comments made for each student can be also be printed with this selection. The numbers are not printed on individual student reports. 4-6 SEMESTER EXAM GRADE - RECORD/REVISE The assignment title is set to SEMESTER EXAM. All letter grades and values that could be entered with regular assignments may be entered. This exam can only be entered in the last quarter (term) of the semester. The semester exam is assigned assignment number 61 and may be displayed and analyzed by entering 61 on the PRINT OUT and ANALYZE MENUS. 4-7 ABSENCES - TARDIES - RECORD/REVISE You will not be able to use this selection until two entries on the EXTRA MENU are completed. You must complete the Set Term Start/End Dates and the Select Non-Student Days selections. Up to 80 student days are available for each quarter (term). ELEMENTARY TEACHERS: Elementary teachers should only keep attendance in the first class and just print reports for that class. If Secondary Level Menu Selections on the Change Miscellaneous Selection of the EXTRA MENU was set to be locked out, the class name will not be printed. After selecting the class, a floating spreadsheet will be displayed with the student names on the left and the columns representing the days. The F2 function key can also be pressed to display a calendar. If you are in first semester, August through January will be displayed. If you are in the second semester, January through June will be displayed. In the upper left corner, the day of the current quarter (term) and date are displayed. The student names will remain displayed on the screen as you move around the spreadsheet. The > symbol is displayed on the student row to help indicate the correct student. As you move the cursor to the left or right, under the columns, the Day Number-Date displayed in the upper left corner changes. As the cursor is moved up or down the > symbol displayed next to the student name also moves. All cursor key 38 GRADE BOOK POWER MANUAL Chapter 4 - STUDENT ASSIGNMENT MENU movements that can be used on a spreadsheet, including Home, Ctrl-Arrow, Pg-Up and Pg-Dn are supported. When the cursor is in the correct column (day/date) and in the correct row (student), a letter can be pressed to mark Absences or Tardies. F2 = Calendar Display Day 9 - Tue 09-06-1994 EARTH SCIENCE PERIOD 1 1 2 3 4 5 6 7 8 9 10 11 12 13 14 |ABRAHAMSON, TOM >| N |ADAMS, CRYSTAL | N |ASHENBRENNER, LORI | A N |BERRY, DEBBIE | N |BRONK, SHERI | |BROWN, MELISSA | A |HAGEN, ANNE | |HAGEN, TAMMY | |HOUSTON, DON | |JACOBS, KEVIN | T T |JOHNSON, PAUL | |JORDAN, JEFF | |KELLER, DAN | |KONKLE, JENNY | A |LAWSON, SARAH | The following letters can be entered on this display: A = Absent T = Tardy H = Half Day Absence N = Non-Student Day F= Field Trip E = Excused X = EXAM Day Absence U = Unexcused S = Suspended L = Late Entry Date W = Withdrawal Date An absence or tardy can not be entered on a non student day. If you want to erase a mark, press the space bar. The letters AHFEXS and U are all included when calculating total absences. Total absences and tardies are displayed on the Revise Student Names selection of the Names Menu. Totals are also included on the Individual Student Progress Reports printed from the PRINT OUT MENU. When you have completed recording absences and tardies, press the ESCAPE key. The following options will be displayed: <S>ave these marks <C>ontinue entering marks <N>ot save these marks Normally the letter S is pressed to save these marks. After these marks are saved you are returned to the Main Menu. If you had accidentally pressed the ESCAPE key, or notice a mistake in the display, you can press the letter C. The cursor will return to the first displayed name. If the letter N is pressed, the displayed attendance marks will not be saved to diskette. The next time this menu selection is made, the previously recorded marks will be read from the data subdirectory or student data diskette. As you move through the quarter (term) the program will display that part of the sheet near the current system data. 39 GRADE BOOK POWER MANUAL Chapter 4 - STUDENT ASSIGNMENT MENU 4-8 TEXT FOR INDIVIDUAL REPORTS - RECORD/REVISE After selecting the class and student, a personal message box will be displayed which allows up to 10 lines of text to be entered, saved, and printed on individual reports. Pressing the F1 function key will display a help screen for editing the lines. The Enter key must be pressed before pressing Escape to make sure the last line properly replaces the last line in the computer's memory. The following options will be displayed: <S>ave <C>ontinue <N>ot save Normally the letter S is pressed to save the text. After the text is saved you are asked if you want to view/edit other text files for this class. If you press Y for Yes, the class names are displayed for your selection. You can press Escape twice to leave this selection if necessary. Pressing N for No, returns you to the RECORD MENU. If you had accidentally pressed the ESCAPE key, or notice a mistake in the display, you can press the letter C. The cursor will return to the first displayed line. If the letter N is pressed, the displayed text will not be saved to your subdirectory or student data diskette. The next time this menu selection is made, the previously recorded text will be read from the data subdirectory or student data diskette. These text files are not backed up using the Back Up Files selection of the EXTRA MENU. If you do not want the text file to be printed on the individual reports, you can delete the file from the student data diskette or subdirectory using DOS. You could also go to the Revise Student names of the NAMES MENU, select the student and use the tab key to move to the ASCII Text column. Press Alt-D to Delete the displayed filename. Press the Enter key. Then press the Escape key. Then press S to Save the displayed information. 40 GRADE BOOK POWER MANUAL Chapter 5 - MISSING ASSIGNMENT MENU MISSING ASSIGNMENT MENU 1. Missing Assignments - Update Grades - One Class 2. Missing Assignments - View/PRINT OUT - One Class 3. Missing Assignments - PRINT OUT - All Classes 4. Missing Assignments - PRINT OUT - Elementary 5. Missing Assignments - PRINT OUT - Secondary 6. Missing Assignments - PRINT OUT - One Student 7. One Student - Excuse from Future Assignments 8. One Student - Revise Grades of Previous Assignments 5-1 UPDATE GRADES OF ALL MISSING ASSIGNMENTS - ONE CLASS This selection is used to quickly update previously recorded ABsent, INcomplete, or Blank grades. After selecting the class, the following screen will be displayed: UPDATE MISSING ASSIGNMENTS Date: NOV 03, 1994 EARTH SCIENCE PERIOD 1 Title of Assignment 1 ASHENBRENNER, LORI ENERGY TRANSFER L AB /10 3 10 JACOBS, KEVIN BLACK/SILVER CUPS L IN /15 8 15 LAWSON, SARAH ENERGY TRANSFER L AB /10 3 15 LAWSON, SARAH BLACK/SILVER CUPS L AB /15 8 15 LAWSON, SARAH ENERGY QUIZ Q ˛˛˛ /25 10 The F1 function key can be pressed to show a help screen of the Alternate key combinations. +===========================+ | ALT-A = ABSENT -0- | You may enter either a letter grade, a | ALT-B = BLANK ˛˛˛ | point value, or an Alternate key combina- | ALT-C = CHECK MARK CM | tion from the chart on the left. You can | ALT-E = EXCUSED EX | use the up and down arrow keys to move from | ALT-I = INCOMPLETE -0- | one missing assignment to the next. If | ALT-N = NO CREDIT NC | there are more missing assignments than can | ALT-U = UNEXCUSED UN | be displayed, the screen will scroll to |<Press any key to continue>| display all missing assignments for +===========================+ editing. Press the ESCAPE key to complete the update for this class. Then the following message will be displayed: Should these changes be saved? (Y/N): _ Press either letter Y or N. If the letter Y is pressed, the updated grades will be saved to diskette. New class averages for all assignments in this class will also be calculated. Pressing the letter N for No will not save these updated grades to diskette. 41 GRADE BOOK POWER MANUAL Chapter 5 - MISSING ASSIGNMENT MENU 5-2 VIEW/PRINT OUT ALL MISSING ASSIGNMENTS - ONE CLASS After selecting the class, all grades previously recorded as INcomplete, ABsent, or Blank are displayed in the chart. If no assignments are missing in the selected class an appropriate message will be displayed. Press Escape to leave the screen and display the message "Press the letter P to Print this Information _" If you do not want to print this listing, press the Escape key. Press the letter P to print this information. Teachers wanting to print all missing assignments for all classes on the diskette should use selection 3 on this menu. Elementary teachers wanting to print missing assignments from all classes grouped by student should use selection 4 on this menu. 5-3 PRINT OUT ALL MISSING ASSIGNMENTS - ALL CLASSES Missing assignments are grouped by class with this selection. All grades for all classes previously recorded as INcomplete, ABsent, or Blank will be printed next to the student's name. If no assignments are missing in a class, an appropriate message will be displayed and printed. If you want view or print missing assignments for one class, use selection 2 on this menu. All Classes - PRINT OUT All Missing Assignments --------------------------------------------------------------- EARTH SCIENCE PERIOD 1 ALL MISSING ASSIGNMENTS 11-03-1994 Title of Assignment Category Points ASHENBRENNER, LORI ENERGY TRANSFER L AB /10 JACOBS, KEVIN BLACK/SILVER CUPS L IN /15 LAWSON, SARAH ENERGY TRANSFER L AB /10 BLACK/SILVER CUPS L AB /15 ENERGY QUIZ Q ˛˛˛ /25 --------------------------------------------------------------- EARTH SCIENCE PERIOD 4 ALL MISSING ASSIGNMENTS 11-03-1994 Title of Assignment Category Points No Assignments are missing in this class -------------------------------------------------------------- EARTH SCIENCE PERIOD 5 ALL MISSING ASSIGNMENTS 11-03-1994 Title of Assignment Category Points DAVIS, LORI ENERGY TRANSFER L AB /10 HAMILTON, SHERI BLACK/SILVER CUPS L AB /15 ENERGY TRANSFER L AB /10 THOMPSON, DAN BLACK/SILVER CUPS L AB /15 ENERGY QUIZ Q ˛˛˛ /25 ----- partial printout above ----- 42 GRADE BOOK POWER MANUAL Chapter 5 - MISSING ASSIGNMENT MENU 5-4 PRINT OUT ALL MISSING ASSIGNMENTS - ELEMENTARY Missing assignments from all classes the student is enrolled in will be printed together as a group. All grades for all classes previously recorded as INcomplete, ABsent, or Blank will be printed. If a student is not missing any assignments in any class, no report will be printed. 5-5 PRINT OUT ALL MISSING ASSIGNMENTS - SECONDARY This print out is ideal for individual students. Grades for each student that were previously recorded as INcomplete, ABsent, or Blank will be printed as a separate report. If the student is not missing any assignments, no report will be printed. A sample print out is displayed below. If the Paper Save option of the Change Miscellaneous Settings of the EXTRA MENU is set to Yes, two students will be printed per page. 5-6 PRINT OUT ALL MISSING ASSIGNMENTS - ONE STUDENT This print out is ideal for the student that returns to school after a lengthy absence. All grades for one student previously recorded as INcomplete, ABsent, or Blank will be printed. If the student is not missing any assignments, an appropriate message will be displayed. If the Paper Save/Ribbon Save option of the Change Miscellaneous Settings of the EXTRA MENU is set to Yes, two students will be printed per page. One Student - PRINT OUT All Missing Assignments --------------------------------------------------------------- EARTH SCIENCE PERIOD 1 ALL MISSING ASSIGNMENTS 11-03-1994 Title of Assignment Category Points LAWSON, SARAH ENERGY TRANSFER L AB /10 BLACK/SILVER CUPS L AB /15 ENERGY QUIZ Q ˛˛˛ /25 --------------------------------------------------------------- 5-7 EXCUSE A STUDENT FROM FUTURE ASSIGNMENTS When a student leaves your class and you do not want to delete all information about this student, you should use this selection. A grade of EX (for EXcused) will be automatically entered for this student for all future assignments for the remainder of the current quarter. To change the calculated quarter and semester grades to EXcused, use selections 7 and 8 of the UTILITY MENU. 43 GRADE BOOK POWER MANUAL Chapter 5 - MISSING ASSIGNMENT MENU 5-8 REVISE GRADES OF PREVIOUS ASSIGNMENTS - ONE STUDENT There may be times when you need to revise many grades of one student. First select the class. Then a listing of all students in that class will be displayed. Move the cursor to the student by using the up and down arrows, then press the Enter key twice. Every assignment and assignment grade for the student will be displayed. Use the up and down arrow, Page Up and Page Down keys to move between assignments. REVISE PREVIOUS GRADES Date: NOV 03, 1994 LAWSON, SARAH Title of Assignment Category Points +============================================+ | 1 P-1 INTRODUCTION H 9 /10 | | 2 P-2 SCI. METHOD H 10 /10 | | 3 ENERGY TRANSFER L AB /10 | | 4 QUIZ-INTRODUCTION Q 14 /15 | | 5 P-3 LAB BOXES L 10 /10 | | 6 METRIC WORKSHEET H 15 /15 | | 7 METRIC TO CLASS H NC /25 | | 8 BLACK/SILVER CUPS L AB /15 | | 9 DENSITY LAB L 15 /15 | | 10 ENERGY QUIZ Q ˛˛˛ /25 | | 11 PROL. CROSSWORD H 10 /10 | | 12 PROLOGUE TEST T 88 /100 | +============================================+ The F1 function key can be pressed to reveal a help screen of the allowed Alternate key combinations for the special grades. +===========================+ | ALT-A = ABSENT -0- | You may enter either a letter grade, a | ALT-B = BLANK ˛˛˛ | point value, or an Alternate key combination | ALT-C = CHECKMARK CM | from the chart on the left. You can use the | ALT-E = EXCUSED EX | up and down arrow keys, Page Up, and Page | ALT-I = INCOMPLETE -0- | Down to move between assignments. If there | ALT-N = NO CREDIT NC | are more assignments than can be displayed, | ALT-U = UNEXCUSED UN | the screen will scroll to display all |<Press any key to continue>| assignments for editing. +===========================+ Press the ESCAPE key to complete the update for this student. Then the following message will be displayed: Should these changes be saved? (Y/N): _ Press either letter Y or N. If Y is pressed, the updated grades will be saved. New class averages for all assignments in this class will also be calculated. Then you will be asked if you want to revise other grades in this class. If you select Y for Yes, the list of students will be displayed again. Pressing the letter N for No will not save these updated grades to the data subdirectory or student data diskette. 44 GRADE BOOK POWER MANUAL Chapter 6 - PRINT OUT MENU PRINT OUT MENU 1. Individual Report - View/PRINT OUT - One Student 2. Individual Reports - PRINT OUT - One Class 3. Individual Reports - PRINT OUT - All Classes 4. Individual Reports - PRINT OUT - Elementary 5. Individual Reports - PRINT OUT - Deficiency Only 6. Individual Reports - PRINT OUT - Matching SuperData 7. Detailed Records - PRINT OUT - One Class 8. Detailed Records - PRINT OUT - All Classes 9. Detailed Records - SAVE to Diskette - All Classes 10. Category Averages - PRINT OUT - All Classes 11. Category Averages - View/PRINT OUT - One Class 12. Student Summary Reports - View/PRINT OUT - Elementary 13. Student Capsule Reports - PRINT OUT - SuperData 14. Student Capsule Reports - View/PRINT OUT - One Class 6-1 VIEW/PRINT OUT INDIVIDUAL REPORT - ONE STUDENT After selecting the class and student, the date, name, category, earned grade, possible points (weight), and letter grade for each assignment is displayed. The running cumulative grade (trend) for the current term is displayed in the right column. If all assignments can not be displayed, use the down arrow or page down key to scroll through this information. The student's category averages, category points and letter grades, final point totals and grade are displayed at the bottom of this scrollable screen. Press the Escape key to leave this display. After the Escape key was pressed, you may press the letter P to print this information or V to View the grading scale. The grading scale is based on the number of total points possible, weights or percentages selected with the SET UP MENU. The print out includes the assignment information, grading trend, last quarter grade, category averages, quarter grade, semester grade, grading scale, absences, tardies, and personal comments. Semester grades will not be included on the print out if No was selected on the Change Miscellaneous Settings of the EXTRA MENU. A parent signature request (SET UP MENU selection 3), common message (SET UP MENU selection 4 & 5), and personal message will be printed on the individual print outs if the correct settings are made. 45 GRADE BOOK POWER MANUAL Chapter 6 - PRINT OUT MENU This is a sample of an individual student print out. INDIVIDUAL STUDENT REPORT - EAST SIDE HIGH SCHOOL EARTH SCIENCE PERIOD 1 QTR 1 09-20-1994 LAWSON, SARAH Teacher: MR. JEPSON TEXT 364 Title of Assignment Category Points Grade Trend AUG 31 1 P-1 INTRODUCTION H 9 /10 A- A- SEP 02 2 P-2 SCI. METHOD H 10 /10 A A SEP 06 3 ENERGY TRANSFER L AB /10 AB D- SEP 06 4 QUIZ-INTRODUCTION Q 14 /15 A C- SEP 08 5 P-3 LAB BOXES L 10 /10 A C+ SEP 09 6 METRIC WORK SHEET H 15 /15 A B- SEP 12 7 METRIC TO CLASS H 10 EC A SEP 14 8 BLACK/SILVER CUPS L AB /15 AB B- SEP 14 9 DENSITY LAB L 15 /15 A B- SEP 15 10 ENERGY QUIZ Q AB /25 AB D SEP 16 11 PROL. CROSSWORD H 10 /10 A D+ SEP 16 12 PROLOGUE TEST T 88 /100 B+ C- LAST QTR HOMEWORK LAB QUIZ TEST THIS QTR. CUMULATIVE A 97% F 50% F 35% B+ 88% C- 72% C- 72% 44/45 25/50 14/40 88/100 171/235 171/235 ******************************************** * Personal Comments about this Student: * * *Absent too often * * *Fails to complete make up work * ******************************************** __________ _________________________________ Date Parent Signature This individual report can be given to each student for their information or sent home for a parent signature. This general message may be up to 10 lines long and printed on all reports. Use SET UP MENU selections 4 and 5. GRADING SCALE - FROM 235 POSSIBLE POINTS A 90.00% AND GREATER 212 OR MORE POINTS B 80.00% BUT LESS THAN 90.00% 188 TO 211 POINTS C 70.00% BUT LESS THAN 80.00% 165 TO 187 POINTS D 60.00% BUT LESS THAN 70.00% 141 TO 164 POINTS F LESS THAN 60.00% LESS THAN 141 POINTS ASSIGNMENT CODES: AB=ABSENT CM=CHECKMARK EX=EXCUSED EC=EXTRA CREDIT IN=INCOMPLETE NC=NO CREDIT UN=UNEXCUSED Personal messages to selected students can also be printed on this report. This message is stored in the data subdirectory or on student data diskette. The file name is listed in the ASCII text file column of the Revise Student Name chart viewed with the NAMES MENU. 46 GRADE BOOK POWER MANUAL Chapter 6 - PRINT OUT MENU 6-2 PRINT OUT INDIVIDUAL STUDENT REPORTS - ONE CLASS After selecting the class, all individual student reports for the class will be printed. As each student report is processed, the name will be displayed on the screen. To start printing reports at a student other than the first student, select Advance Student Number on the EXTRA MENU before using this selection. 6-3 PRINT OUT INDIVIDUAL STUDENT REPORTS - ALL CLASSES The individual student reports of all students in all classes will be printed. To start printing reports with a class other than the first class, select Advance Class Number on the EXTRA MENU before using this selection. Make sure the printer has enough paper to print all reports. Semester grades will not be included on the print out if No was selected on the Change Miscellaneous Settings of the EXTRA MENU. 6-4 PRINT OUT INDIVIDUAL STUDENT REPORTS - ELEMENTARY All reports for one student in all classes will be printed before advancing to the next student. Make sure that the printer has enough paper to print all these reports. Elementary teachers with more than 40 students should enter the group letter that matches the letter entered in the last column of the table from the Revise Student Name\ID selection of the NAMES menu. This program processes up to 40 elementary students at one time. 6-5 PRINT OUT INDIVIDUAL STUDENT REPORTS - DEFICIENCY This selection searches all classes. If the student's current percentage is equal to or below the deficiency percentage entered with this selection, then an Individual Student Report will be printed. These reports are ideal for providing guidance counselors with detailed information about students performing below average. Some schools have substituted this report for school deficiency reports that are sent home to parents. 6-6 PRINT OUT INDIVIDUAL REPORTS - MATCHING SUPERDATA This selection will search all classes. If the student's SuperData is the same as the requested SuperData, an Individual Student Report will be printed. This set of reports is ideal for providing coaches with detailed information about student academic performance. The SuperData is listed in the SuperData column of the Revise Student Name chart viewed with the NAMES MENU. 6-7 PRINT OUT COMPLETE DETAILED RECORDS - ONE CLASS After selecting the class, the detailed record print out will be in either 12 pitch or condensed pitch. The pitch was set with Change Miscellaneous Selection of the EXTRA MENU. This detailed record can be glued into your school grade book at the end of each quarter. 47 GRADE BOOK POWER MANUAL Chapter 6 - PRINT OUT MENU This is a sample detailed record print out. MR. JEPSON COMPLETE DETAILED RECORD - QUARTER (TERM) 3 EARTH SCIENCE PERIOD 4 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 Quarter 3 02-23-1994 10 10100 15 15 0 15 10130 10 10 10 15 20 5 10 10140 Student Name Q H T L L L Q H T Q Q H H L L H H T ANDERSON, JULIE 10 10100 15 10 4 15 10108 10 10 7 15 17 1 8 10120 DAVIS, LORI 10 10 57 14 15 8 9 78 8 10 9 4 6 7 NC 5 54 HAMILTON, SHERI 10 10 97 15 15 5 10 10118 10 10 10 15 NC 3 20 10112 HARRIS, TROY 10 10 91 14 13 5 15 10118 10 10 10 15 9 16 20 10118 KNUTH, CURT 10 3 66 15 13 15 5 50 8 10 NC NC NC 9 20 5120 MCKENZIE, ANNA 10 10 52 14 10 10 9106 7 8 10 9 15 4 20 9100 PERKINS, JILL 10 10100 15 15 5 11 10110 6 10 8 14 17 4 20 10114 REIMER, SCOTT 10 10 43 12 15 3 15 10112 10 10 8 NC 19 10 20 10108 ROSS, DEBBIE 10 9 79 14 15 11 10 88 10 10 9 14 NC 6 20 9114 RUSHMAN, SALLY 10 10 46 13 14 9 10 42 8 9 10 14 14 6 20 8 72 WAITE, BRENT 10 1 15 8 10 9 NC 56 2 8 3 13 14 5 NC 4 72 ZAGER, KEVIN 10 10 85 15 15 5 13 10114 10 9 6 15 17 5 NC 3 86 ZIMMERMAN, CRAIG 10 10 76 13 9 14 10118 10 10 6 13 9 5 20 7112 CLASS AVERAGE 10 8 66 14 13 4 12 9 96 9 9 8 11 12 7 15 8102 EARTH SCIENCE PERIOD 4 Quarter 3 Quarter Grade Method: Cumulative Points Student Name HOMEWORK LAB QUIZ TEST THIS QTR SEM GR. ANDERSON, JULIE A- 92% B 85% A 100 B+ 88% B+ 89% B+ 89% DAVIS, LORI F 56% C 76% B- 80% F 51% F 56% F 56% HAMILTON, SHERI A+ 115 D+ 69% B+ 88% B+ 88% B+ 89% B+ 89% HARRIS, TROY A+ 115 A+ 103 A 100 B+ 88% A 94% A 94% KNUTH, CURT F 50% D+ 67% A 95% D 63% D 65% D 65% MCKENZIE, ANNA A+ 103 C+ 78% C+ 77% D+ 69% C 75% C 75% PERKINS, JILL A+ 110 A+ 101 B- 82% B+ 87% A- 91% A- 91% REIMER, SCOTT B+ 89% A+ 107 A 100 C- 71% C+ 79% C+ 79% ROSS, DEBBIE A+ 109 D 63% A- 91% C 75% B- 80% B- 80% RUSHMAN, SALLY A+ 110 B 85% B- 80% F 43% F 58% F 58% WAITE, BRENT F 32% D+ 67% D 64% F 38% F 42% F 42% ZAGER, KEVIN D+ 67% A+ 103 A 93% C+ 77% B- 80% B- 80% ZIMMERMAN, CRAIG A+ 101 D 65% A 97% B- 82% B 84% B 84% CLASS AVERAGE A- 90% A- 90% B+ 88% C- 71% C+ 77% C+ 77% Cumulative Points WT. 12% WT. 10% WT. 8% WT. 69% ASSIGNMENTS FOR EARTH SCIENCE PERIOD 4 QUARTER (TERM) 3 JAN 18 1 Q 10 MOUNTAIN QUIZ FEB 12 11 Q 10 VOLCANO CONE QUIZ JAN 21 2 H 10 MOUNTAIN CROSSWORD FEB 14 12 H 10 LAT-LONG VOLCANO JAN 21 3 T 100 MOUNTAIN TEST FEB 15 13 H 15 CONT. DRIFT QUES. JAN 24 4 L 15 USA EARTHQUAKES FEB 18 14 L 20 CONT. DRIFT LAB JAN 25 5 L 15 EPICENTER LAB FEB 18 15 L 5 PARTICIPATION JAN 25 6 L 0 EPICENTER E.C. FEB 22 16 H 10 RETURN PROGRESS JAN 25 7 Q 15 EPICENTER QUIZ FEB 22 17 H 10 VOLCANO CROSSWORD FEB 01 8 H 10 EARTHQUAKE CROSS. FEB 22 18 T 140 VOLCANO TEST FEB 01 9 T 130 EARTHQUAKE TEST FEB 07 10 Q 10 VOLCANO TERM QUIZ 48 GRADE BOOK POWER MANUAL Chapter 6 - PRINT OUT MENU If I.D. was chosen with selection 2 of the SET UP MENU, the detailed record will be sorted before it is printed. Sorting can be by either quarter or semester grade. 6-8 PRINT OUT COMPLETE DETAILED RECORDS - ALL CLASSES The detailed record for every class will be printed. The detailed record includes all student names, all assignment grades, category and final averages. All assignment dates, titles, point values, categories, and the class averages for each assignment will be printed. This complete information for each class is printed on either 1 or 2 sheets of paper. These print outs can be printed in either 12 pitch or condensed pitch. The pitch is set with Change Miscellaneous Selection of the EXTRA MENU. These detailed records can be glued into your school grade book at the end of each quarter. A sample detailed record is displayed on the previous page. This selection should be used periodically to create printed copies of your grades. These detailed records can be glued into your grade book at the end of each quarter. Periodic printing can help prevent panic if your data diskette becomes accidentally damaged. This is also why back-ups of the student data should be made periodically. The line below this menu selection displays the date (from the system date) that detailed records of all classes were printed. 6-9 SAVE DETAILED RECORDS AS ASCII FILES - ALL CLASSES This option saves the detailed record for all classes as an ASCII file on the diskette. These files can be accessed by other programs. The detailed record includes all information displayed on page 46. If I.D. was selected with selection 2 of the SET UP MENU, the detailed record will be sorted before it is saved. Three formats are available when making this selection. ASCII, Comma Delimited or Flat. ASCII files save the information exactly as stored in the .DA_ files. Flat files put a space between each of the assignment grades making the grades easier to read. Comma Delimited files place each grade between double quotes and a comma. Comma Delimited files can be read by programs like LOTUS 1-2-3. 49 GRADE BOOK POWER MANUAL Chapter 6 - PRINT OUT MENU 6-10 PRINT OUR STUDENT CATEGORY AVERAGES - ALL CLASSES Each student's name, category averages, and final average will be printed. If the current term is not the first term of the semester, the previous term totals must be transferred forward with the GRADE UTILITY MENU. Then the last quarter grade will also be printed. Point totals for each student in each category can also be printed with the letter grades and percentages if the = key is pressed. This is an example of the Category Averages Print Out. EARTH SCIENCE PERIOD 4 CATEGORY AVERAGES Quarter 3 Teacher: MR. JEPSON 02-23-1994 Student HOMEWORK LAB QUIZ TEST THIS QTR SEM GR. ANDERSON, JULIE A- 92% B 85% A 100 B+ 88% B+ 89% B+ 89% 60/65 47/55 45/45 328/370 480/535 DAVIS, LORI F 56% C 76% B- 80% F 51% F 56% F 56% 37/65 42/55 36/45 189/370 304/535 HAMILTON, SHERI A+ 115 D+ 69% B+ 88% B+ 88% B+ 89% B+ 89% 75/65 38/55 40/45 327/370 480/535 HARRIS, TROY A+ 115 A+ 103 A 100 B+ 88% A 94% A 94% 75/65 57/55 45/45 327/370 504/535 KNUTH, CURT F 50% D+ 67% A 95% D 63% D 65% D 65% 33/65 37/55 43/45 236/370 349/535 KOLINSKI, KRIS A+ 104 A 100 B- 80% D+ 69% C+ 77% C+ 77% 68/65 55/55 36/45 258/370 417/535 MCKENZIE, ANNA A+ 103 C+ 78% C+ 77% D+ 69% C 75% C 75% 67/65 43/55 35/45 258/370 403/535 PERKINS, JILL A+ 110 A+ 101 B- 82% B+ 87% A- 91% A- 91% 72/65 56/55 37/45 324/370 489/535 ROSS, DEBBIE A+ 109 D 63% A- 91% C 75% B- 80% B- 80% 71/65 35/55 41/45 281/370 428/535 RUSHMAN, SALLY A+ 110 B 85% B- 80% F 43% F 58% F 58% 72/65 47/55 36/45 160/370 315/535 SCHULTZ, PAM A 96% A+ 110 A 100 B- 82% B+ 88% B+ 88% 63/65 61/55 45/45 307/370 476/535 SIMMONS, RUTH A+ 113 B+ 87% A 97% D- 61% C 73% C 73% 74/65 48/55 44/45 228/370 394/535 SMITH, JENNY A 96% A+ 125 A 100 C+ 79% B+ 88% B+ 88% 63/65 69/55 45/45 294/370 471/535 SWEET, SUE A- 92% A- 92% C 73% D+ 67% C 73% C 73% 60/65 51/55 33/45 251/370 395/535 ZAGER, KEVIN D+ 67% A+ 103 A 93% C+ 77% B- 80% B- 80% 44/65 57/55 42/45 285/370 428/535 ZIMMERMAN, CRAIG A+ 101 D 65% A 97% B- 82% B 84% B 84% 66/65 36/55 44/45 306/370 452/535 CLASS AVERAGE A- 90% A- 90% B+ 88% C- 71% C+ 77% C+ 77% 59/65 50/55 40/45 264/370 413/535 Cumulative Points WT. 12% WT. 10% WT. 9% WT. 69% 50 GRADE BOOK POWER MANUAL Chapter 6 - PRINT OUT MENU 6-11 VIEW/PRINT OUT CATEGORY AVERAGES - ONE CLASS After selecting the class number, each student's name, all category averages, and cumulative average will be displayed. If all students can not be displayed, use the down arrow or page down key to view all students. After pressing the ESCAPE key to stop viewing, you will be asked if you want a PRINT OUT of this information. If the current term is not the first term of the semester, the previous term totals must be transferred forward with the GRADE UTILITY MENU. The point totals for each student in each category can also be printed with the letter grades and percentages if the = key is pressed. A sample Print Out is on the previous page. 6-12 PRINT OUT STUDENT SUMMARY REPORTS - ELEMENTARY This selection print outs a one sheet summary report for each elementary student in your classes. When this selection is made you will be asked to choose between printing all reports or viewing and printing individual students. If a message was entered with selection 4 and Yes was chosen for selection 5 of the SET UP MENU, the common message will be printed. If Yes was chosen for selection 3, a Parent Signature request will be printed. Attendance and tardy information for elementary school reports is always taken from class 1. This is an example of an Elementary Summary Report. KENNEDY ELEMENTARY SCHOOL ELEMENTARY SCHOOL SUMMARY REPORT ALTMAN, ALAN TEACHER: MRS. JOHNSON DATE: 04-20-1994 QUARTER 3 CLASS CURRENT GRADE MATH B+ 88% SCIENCE HEALTH A- 92% READING ROBINS A 95% WRITING C+ 79% MUSIC B 85% __________ _________________________________ Date Parent Signature Our all day field trip to the environmental camp is scheduled for May 3. Parent volunteers are still needed. 51 GRADE BOOK POWER MANUAL Chapter 6 - PRINT OUT MENU 6-13 PRINT OUT STUDENT CAPSULE REPORTS - SUPERDATA This selection prints out one sheet for each student that matches the requested SuperData. The Capsule Report includes the school name, teacher and current grade for each term and the grade for the semester exam (if any). If a message was entered with selection 4 and Yes was chosen for selection 5 of the SET UP MENU, the message will be printed. If Yes was chosen for selection 3, a Parent Signature request is printed. 6-14 PRINT OUT STUDENT CAPSULE REPORTS - ONE CLASS This selection prints one sheet for each student in the selected class. When this selection is made you will be asked to choose between printing all the reports or viewing and printing individual students. If a message was entered with selection 4 and Yes was chosen for selection 5 of the SET UP MENU, the message will be printed. If Yes was chosen for selection 3, a Parent Signature request will be printed. This is an example of a Student Capsule Report. EAST SIDE HIGH SCHOOL QUARTER - SEMESTER GRADE CAPSULE Date: NOV 15, 1994 Teacher: MR. JEPSON JOHNSON, PAUL EARTH SCIENCE PERIOD 7 TEXT 209 WEIGHT GRADE PERCENT QUARTER (TERM) 1 WT. 40% C- 72.283 QUARTER (TERM) 2 WT. 40% B 85.959 SEMESTER EXAM WT. 20% SEMESTER GRADE TOTAL 100% C+ 79.121 Method to Determine Quarter Grades: Weight/Categories Method to Determine Semester Grades: Weight/Percentages Absences for quarter: 2.5 Tardies for quarter: 0 This individual report can be given to each student for their information or sent home for a parent signature. This general message may be up to 10 lines long and printed on all reports. A personal message to individual students can also be printed on this report. This personal message is only printed on selected reports. This message is stored in the data subdirectory or on student data diskette. The file name is listed in the ASCII text file column of the Revise Student Name chart viewed with the NAMES MENU. 52 GRADE BOOK POWER MANUAL Chapter 7 - ANALYZE DATA MENU ANALYZE DATA MENU 1. One Assignment - View/Sort/PRINT OUT Grades - One Class 2. One Assignment - PRINT OUT Grades/Distribution - Secondary 3. Category - Letter Grades - View/Sort/PRINT OUT - One Class 4. Qtr/Sem - Letter Grades - View/Sort/PRINT OUT - One Class 5. Qtr/Sem - Letter Grades - Sorted PRINT OUT - All Classes 6. Complete Semester Summary - View/PRINT OUT - One Class 7. Complete Semester Summary - PRINT OUT - All Classes 8. Administrative Summary - View/PRINT OUT - Elementary 9. Administrative Summary - View/PRINT OUT - Secondary 10. Individual Attendance Reports - View/PRINT OUT - One Student 11. Individual Attendance Reports - PRINT OUT - One Class 12. Detailed Attendance Report - PRINT OUT - One Class 13. Detailed Attendance Report - PRINT OUT - All Classes 14. Attendance Administrative Summary - View/PRINT OUT 15. Attendance Administrative Summary - PRINT OUT - All Classes When ID is chosen on the SET UP MENU (selection 2), these reports use the student Class I.D. instead of the student name. 7-1 VIEW/SORT GRADES OF ONE ASSIGNMENT - ONE CLASS After selecting the class and assignment number, a chart of the student grades on the selected assignment is displayed. The numerical and letter grade averages for the class will be displayed on the second line. The student's numerical and letter grade will be displayed next to the student's name. 27 Assignment: CHAP 36 READING 15 Class Average 20 HOMEWORK ====================================================== 14 C- ABRAHAMSON, TOM AB___ PETERS, LINDA NC F ADAMS, CRYSTAL 20 A PETERSON, SARAH AB___ ASHENBRENNER, LORI CH F REINKE, BOB 16 B- BERRY, DEBBIE 17 B ROBERTS, JAY 7 F BRONK, SHERI _____ SCHMIDT, JIM ______ BROWN, MELISSA 16 B- SCHNEIDER, DAVE 14 C- HAGEN, ANNE 17 B SORENSON, MARY 15 C HAGEN, TAMMY 19 A STEVENS, VICKI 20 A HOUSTON, DON 20 A WAGNER, RYAN 16 B- JACOBS, KEVIN 19 A WITTENBERG, SUE IN___ JOHNSON, PAUL 19 A JORDAN, JEFF EX EX KELLER, DAN 18 A- KONKLE, JENNY ______ MARTIN, AMY 13 D MILLER, CARRIE UN F ODELL, LARRY 53 GRADE BOOK POWER MANUAL Chapter 7 - ANALYZE DATA MENU Pressing the letter S will sort these grades from highest score to lowest score. Pressing the letter P will send the displayed information to the printer. You can print these scores in either sorted or unsorted order. If I.D. was chosen in place of the student name, the student class I.D. code will be printed instead of the student name. 7-2 PRINT OUT GRADES/DISTRIBUTION - SECONDARY After selecting the assignment number in each class, a sorted chart will be printed showing the student grades on the selected assignments. A grade distribution chart for all students in the selected classes will also be printed. Two classes will be printed on each page of this report. A sample of this print out is on the following page. This selection is useful for secondary teachers to print a listing of test results for several classes. This allows the teacher to quickly view the range of scores in all classes, listing the students that need to make up the test, and the class averages of the test. The distribution chart is also helpful to show the relative strengths of each class. If I.D. was chosen in place of the student name, the student class I.D. code will be printed instead of the student name. 7-3 VIEW/SORT/PRINT OUT CATEGORY GRADES - ONE CLASS After selecting the class and category, a chart of the letter grades and category percentage of the students will be displayed. This chart will look similar to the data entry screen used to record student grades. The displayed grade shows the category percentages and corresponding letter grades. Pressing the letter S will sort these grades from highest to lowest. Pressing the letter P will send this information to the printer. These grades can be printed in either sorted or unsorted order. If I.D. was chosen in place of the student name, the student class I.D. code will be printed instead of the student name. 54 GRADE BOOK POWER MANUAL Chapter 7 - ANALYZE DATA MENU This is an example of the Secondary Distribution PRINT OUT. Teacher: MR. JEPSON EARTH SCIENCE PERIOD 3 EARTH SCIENCE PERIOD 4 CHAPTER 8 TEST CHAPTER 8 TEST 100 POSSIBLE POINTS 100 POSSIBLE POINTS C+ Class Average 76 B Class Average 83 ***************************************************************** A- 93 KELLER, DAN A- 100 KNUTH, CURT B+ 89 ADAMS, CRYSTAL A 96 ZIMMERMAN, CRAIG B+ 89 STEVENS, VICKI A- 93 DAVIS, LORI B+ 89 BRONK, SHERI A- 93 HARRIS, TROY B+ 89 ANDERSON, SCOTT A- 93 MCKENZIE, ANNA B+ 89 JOHNSON, PAUL A- 93 ANDERSON, JULIE B+ 89 PETERS, LINDA B+ 89 ZAGER, KEVIN B 85 SCHMIDT, JIM B+ 89 ROSS, DEBBIE B 85 JACOBS, KEVIN B+ 89 SPAULDING, MARY B 85 PETERSON, SARAH B 85 BATES, KELLY B- 81 ABRAHAMSON, TOM B 85 SWEET, SUE B- 81 JORDAN, JEFF B 85 THOMPSON, DAN C+ 78 HOUSTON, DON B- 81 MCMAHON, JEFF C+ 78 MILLER, LORI B- 81 PERKINS, JILL C+ 78 HAGEN, ANNE B- 81 SAGEN, BILL C+ 78 KONKLE, JENNY C+ 78 HAMILTON, SHERRY C 74 REINKE, ROB C+ 78 SCHULTZ, PAM C 74 SORENSON, MARY C+ 78 REIMER, SCOTT C 74 BERRY, DEBBIE C 74 RUSHMAN, SALLY C 74 ROBERTS, JAY C 74 SMITH, JENNY C- 70 HAGEN, TAMMY C 74 WAITE, BRENT C- 70 WAGNER, RYAN C- 70 SIMMONS, RUTH D+ 67 MARTIN, AMY D+ 67 KOLINSKI, KRIS F 48 BROWN, MELISSA AB ___ OLSON, DOUG AB ___ ODELL, LARRY AB ___ SHILL, KEVIN AB ___ SCHNEIDER, DAVE AB ___ YOUNG, TERI AB ___ WITTENBERG, SUE CHAPTER 8 TEST G R A D E D I S T R I B U T I O N A B C D F I Other Total ADV. SCIENCE PERIOD 2 0 0 0 0 0 0 0 0 EARTH SCIENCE PERIOD 3 1 11 10 1 1 0 3 27 EARTH SCIENCE PERIOD 4 6 9 7 1 0 0 3 26 EARTH SCIENCE PERIOD 5 10 8 7 2 0 0 1 28 EARTH SCIENCE PERIOD 7 8 9 6 5 3 0 1 32 --- --- --- --- --- --- --- ----- TOTALS 25 37 30 9 4 0 8 113 55 GRADE BOOK POWER MANUAL Chapter 7 - ANALYZE DATA MENU 7-4 VIEW/SORT/PRINT OUT CUMULATIVE GRADES - ONE CLASS After selecting the class, a chart will be displayed showing the letter grades and cumulative percentage of the students in the selected class. Pressing the letter S sorts these grades from highest to lowest. Pressing the letter P sends this information to the printer. You can print these grades in either sorted or unsorted order. A sample Print Out is on the following page. If I.D. was chosen to replace the student name on the SET UP MENU, the student Class I.D. code will be printed instead of the student name. These are examples of the Qtr/Semester Letter Grade PRINT OUTS. EARTH SCIENCE PERIOD 5 Date: 11-07-1994 CUMULATIVE GRADES C Class Average 75% ===================================================== B- 82% ABRAHAMSON, TOM B- 80% MILLER, CARRIE F 59% ADAMS, CRYSTAL C- 71% ODELL, LARRY A 96% ASHENBRENNER, LORI C+ 77% PETERS, LINDA B- 80% BERRY, DEBBIE A- 92% PETERSON, SARAH B 85% BRONK, SHERI B- 82% REINKE, BOB D+ 69% BROWN, MELISSA C- 70% ROBERTS, JAY C+ 77% HAGEN, ANNE D+ 67% SCHMIDT, JIM C 76% HAGEN, TAMMY F 59% SCHEINDER, DAVE B- 82% HOUSTON, DON D+ 67% SORENSON, MARY D- 62% JACOBS, KEVIN D+ 68% STEVENS, VICKI B 86% JOHNSON, PAUL F 57% WAGNER, RYAN C+ 77% JORDAN, JEFF D 66% WITTENBERG, SUE EX 83% KELLER, DAN D- 63% KONKLE, JENNY B+ 86% MARTIN, AMY 7-5 PRINT OUT SORTED CUMULATIVE GRADES - ALL CLASSES Sorted cumulative grades of all students in all classes will be printed. If I.D. was chosen in place of the student name, the Class I.D. code will be printed instead of the student name. A distribution chart of all cumulative grades for all students in all classes will also be printed. 7-6 VIEW/PRINT OUT COMPLETE SEMESTER SUMMARY - ONE CLASS After selecting the class, the Quarter/Semester Summary will be displayed. If I.D. was chosen with the SET UP MENU, the student Class I.D. code will be printed instead of the student name. An example PRINT OUT is on the next page. 56 GRADE BOOK POWER MANUAL Chapter 7 - ANALYZE DATA MENU This is an example of a Complete Semester Summary PRINT OUT. WEST SIDE HIGH SCHOOL TERM - SEMESTER GRADE SUMMARY 06-03-1994 Teacher: MR. MARSHALL ALGEBRA HOUR 3 Student Name TERM 4 TERM 5 TERM 6 Sem.Exam Sem Grade ANDERSON, JULIE A- 92% B 85% A 100 B+ 88% A- 91% DAVIS, LORI F 56% C 76% B- 80% F 61% D+ 69% HAMILTON, SHERI B 85% D+ 69% B+ 88% B+ 88% B- 81% HARRIS, TROY B 85% A+ 103 A 100 EX EX A 96% KNUTH, CURT F 50% D+ 67% A 95% D 63% D+ 69% KOLINSKI, KRIS A+ 104 A 100 B- 80% D+ 69% A- 91% MCKENZIE, ANNA A+ 103 C+ 78% C+ 77% D+ 69% B 83% PERKINS, JILL C+ 78% A+ 101 B- 82% B+ 87% B+ 87% REIMER, SCOTT B+ 89% B- 83% A 100 C- 71% B+ 87% ROSS, DEBBIE A- 91% D 63% A- 91% C 75% B- 80% RUSHMAN, SALLY A- 90% B 85% B- 80% F 43% C+ 79% SCHULTZ, PAM A 96% A- 90% A 100 B- 82% A 93% SIMMONS, RUTH B- 83% B+ 87% A 97% D- 61% B 85% SMITH, JENNY A 96% B+ 89% A 100 EX EX A 95% SWEET, SUE A- 92% A- 92% C 73% D+ 67% B- 83% THOMPSON, DAN D- 63% F 54% D 64% D+ 66% D- 61% WAITE, BRENT F 52% D+ 67% D 64% F 38% F 57% ZAGER, KEVIN D+ 67% A+ 103 A 93% C+ 77% B 86% ZIMMERMAN, CRAIG A+ 101 D 65% A 97% B- 82% B 86% CLASS AVERAGE B- 83% B- 82% B+ 87% C- 70% B- 82% WT. 2/7 WT. 2/7 WT. 2/7 WT. 1/7 ------------------------------------------------------------------ Method to Determine Quarter Grade: Weight/Categories Method to Determine Semester Grade: Weight/Numbers 7-7 PRINT OUT COMPLETE SEMESTER SUMMARY - ALL CLASSES The student name, both term grades, semester exam grade, and semester grade will be printed for all classes. If I.D. was chosen with the SET UP MENU, the I.D. code will be printed instead of the student name. Semester grades are not included on the Print Outs if No was chosen on the Change Miscellaneous Settings of the EXTRA MENU. If early terms of the semester are displayed or printed as 0%, then the grade subtotals have not been transferred forward properly with UTILITY MENU selections 2 through 6. The selections bring subtotals forward from earlier terms to make quicker calculations. 7-8 VIEW/PRINT OUT ADMINISTRATIVE SUMMARY - ELEMENTARY The student name and the cumulative letter grades in all classes will be printed. A grade distribution chart for all students will also be printed. 57 GRADE BOOK POWER MANUAL Chapter 7 - ANALYZE DATA MENU This is an example of an Elementary Administrative Summary KENNEDY ELEMENTARY SCHOOL ADMINISTRATIVE SUMMARY Teacher's Name: MRS. JOHNSON Date: MAR 20 94 MATH SCIENCE READING READING WRITING MUSIC QUARTER 3 HEALTH ROBINS SPARROWS --------------------------------------------------------------------- ALTMAN, ALAN B+ A- A C+ B BATES, DAVID B- B B B B- BENDER, BRIAN C+ C B- B D+ --------------------------------------------------------------------- BLACK, SHELLY B C+ B- B- C+ BRANDT, GARY B C- C+ B C BUTLER, SHARON C- B+ B+ B+ C- --------------------------------------------------------------------- FULLER, CHRISTA B- A- C- B- C GILBERT, RYAN B- C- C- C C+ HACK, MICHELLE B- B C B B- --------------------------------------------------------------------- HANSON, CURT A- A- B+ B- B JENSEN, ANDREA B- C+ B- B C- KRUEGER, KAREN C C- C B+ B --------------------------------------------------------------------- LUNDT, PAUL C B- B- B- A- NELSON, JAY C+ D B B C OLDS, CARRIE B- C+ C+ B A- --------------------------------------------------------------------- PETERSON, TAMMY A A A A A PIERCE, SHELLY B B C- A- B- SONNENBERG, AMY C+ C+ B+ B D --------------------------------------------------------------------- TURNER, CHERYL C- C C B- C- WEBSTER, MARY B+ B- C B C+ WHITE, TAMMY B- B- C+ B- C --------------------------------------------------------------------- WINTERS, JOHN C- C+ C- C C- --------------------------------------------------------------------- G R A D E D I S T R I B U T I O N A B C D F I Other Total MATH 2 12 8 0 0 0 0 22 SCIENCE HEALTH 4 7 10 1 0 0 0 22 READING ROBINS 2 6 4 0 0 0 0 12 READING SPARROWS 0 3 7 0 0 0 0 10 WRITING 2 17 3 0 0 0 0 22 MUSIC 3 6 11 2 0 0 0 22 --- --- --- --- --- --- --- ----- TOTALS 13 51 43 3 0 0 0 110 58 GRADE BOOK POWER MANUAL Chapter 7 - ANALYZE DATA MENU 7-9 VIEW/PRINT OUT ADMINISTRATIVE SUMMARY - SECONDARY The cumulative letter grade distribution of all students will be printed. Up to 33 students with a letter grade of F (bottom on the custom scale) or Incomplete are printed below the distribution chart. A sample Secondary Administrative Summary is included on the next page. This is an example of the Secondary Administrative Print Out. EAST JUNIOR HIGH SCHOOL ADMINISTRATIVE SUMMARY S E M E S T E R 1 DEC 20, 1994 G R A D E D I S T R I B U T I O N A B C D F I Other Total ADV. SCIENCE PERIOD 2 4 13 7 2 0 0 1 27 EARTH SCIENCE PERIOD 3 5 12 8 1 0 0 0 27 EARTH SCIENCE PERIOD 4 2 7 10 7 3 0 0 29 EARTH SCIENCE PERIOD 5 1 8 12 6 0 1 0 28 EARTH SCIENCE PERIOD 7 3 6 9 10 3 1 0 32 --- --- --- --- --- --- --- ----- 15 46 46 26 6 2 1 143 F A I L U R E S & I N C O M P L E T E S Student Subject F or Inc Explanation ADAMS, CRYSTAL EARTH SCIENCE PERIOD 4 F 59% Average SCHNEIDER, DAVE EARTH SCIENCE PERIOD 4 F 52% Average WAGNER, RYAN EARTH SCIENCE PERIOD 4 F 45% Average KOLINSKI, KRIS EARTH SCIENCE PERIOD 5 INC 67% Average BEYERSDORF, ERIC EARTH SCIENCE PERIOD 7 INC 73% Average KRAMER, BETH EARTH SCIENCE PERIOD 7 F 54% Average MORGAN, TIM EARTH SCIENCE PERIOD 7 F 44% Average THOMPSON, PAULA EARTH SCIENCE PERIOD 7 F 57% Average 7-10 INDIVIDUAL ATTEND. REPORTS - View/PRINT OUT - ONE STUDENT After selecting the class, you will be asked if you want to use the calendar or the listing format. The calendar format includes the six months of the current semester. If the student was absent or tardy, the letter recorded for selection 7 of the RECORD MENU replaces the day numeral on the calendar. This display and print out makes it easy to spot absence and tardy patterns. A summary of total absences and tardies for each quarter (term) and semester are displayed and printed below the calendar. The listing format displays and prints the day and date of the absences. A summary of total absences and tardies for each quarter (term) and semester are displayed and printed. 59 GRADE BOOK POWER MANUAL Chapter 7 - ANALYZE DATA MENU Then the students will be displayed. Select the student by moving the cursor and pressing the enter key twice. The top of the individual report will be displayed. Use the page down or down arrow key to move to the bottom of the individual attendance report. Press ESCAPE to leave this display. Print this information by pressing the letter P. This is an example Individual Student Attendance Report. STUDENT ATTENDANCE REPORT - SEMESTER 2 Teacher: MR. JEPSON School Year: 1994-95 Class: EARTH SCIENCE PERIOD 3 06-02-1995 Student: MATHEWS, JOHN +======================++======================++======================+ | January 1995 || February 1995 || March 1995 | +======================++======================++======================+ | Su Mo Tu We Th Fr Sa || Su Mo Tu We Th Fr Sa || Su Mo Tu We Th Fr Sa | +======================++======================++======================+ | 1 2 3 4 5 6 7 || 1 2 3 4 || 1 2 3 4 | | 8 9 10 11 12 13 14 || 5 T 7 T 9 10 11 || 5 T T 8 9 10 11 | | 15 16 17 18 T 20 21 || 12 T 14 15 16 17 18 || 12 13 14 15 T 17 18 | | 22 23 24 25 26 H 28 || 19 T 21 H A A 25 || 19 N N N N N 25 | | 29 30 31 || 26 T 28 || 26 27 28 29 30 31 | | || || | +======================++======================++======================+ +======================++======================++======================+ | April 1995 || May 1995 || June 1995 | +======================++======================++======================+ | Su Mo Tu We Th Fr Sa || Su Mo Tu We Th Fr Sa || Su Mo Tu We Th Fr Sa | +======================++======================++======================+ | 1 || 1 2 3 4 5 6 || 1 2 3 | | 2 3 4 5 6 7 8 || 7 8 A 10 T 12 13 || 4 5 6 7 8 9 10 | | 9 H A 12 13 14 15 || 14 15 16 17 18 19 20 || 11 12 13 14 15 16 17 | | 16 17 18 T 20 21 22 || 21 22 23 24 25 T 27 || 18 19 20 21 22 23 24 | | 23 T 25 26 27 28 29 || 28 N 30 31 || 25 26 27 28 29 30 | | 30 || || | +======================++======================++======================+ QUARTER (TERM) 3 2.5 DAYS ABSENT 9 DAYS TARDY QUARTER (TERM) 4 2.5 DAYS ABSENT 4 DAYS TARDY SEMESTER RECORD 5.0 DAYS ABSENT 13 DAYS TARDY A = Absent H = Half Day T = Tardy F = Field Trip S = Suspended N = Non Student Day E = Excused Absence U = Unexcused Absence 60 GRADE BOOK POWER MANUAL Chapter 7 - ANALYZE DATA MENU For LaserJet printers, an attempt is made to use the PC-8 character set which supports line drawing. The default set of the laser printer (Roman-8) does not support the line drawing characters. ELEMENTARY TEACHERS: Elementary teachers should keep attendance in the first class and just print reports for that class. If Secondary Level Menu Selections on the Miscellaneous Settings of the EXTRA MENU were set to be locked out, the class name will not be printed. After viewing or printing a student report, you can return to the PRINT MENU or continue to view/print other reports. Pressing the letter Y will display the student list again. Then you can select which student to view. Pressing the letter K (Keep Going) will display the next student's report. Pressing the letter N for No returns you to the PRINT MENU. 7-11 INDIVIDUAL ATTENDANCE REPORTS - PRINT OUT - ONE CLASS After selecting the class, choose either the calendar or the listing format. A sample calendar print out is on the previous page. If no attendance information (no absences or tardies) was ever entered for the student during the semester, that student report will not be printed. Use the Advance Student Number selection of the EXTRA MENU to start printing reports with a student other than the first one listed. ELEMENTARY TEACHERS: Elementary teachers should keep attendance in the first class and just print reports for that class. If Secondary Level Menu Selections on the Change Miscellaneous Selection of the EXTRA MENU were locked out, the class name will not be printed. 7-12 DETAILED ATTENDANCE REPORT - PRINT OUT - ONE CLASS After selecting the class, a detailed report with student names and school days for the current term is printed. This report shows the letters that were recorded for each student on the RECORD MENU. ELEMENTARY TEACHERS: If Secondary Level Menu Selections on the Change Miscellaneous Selection of the EXTRA MENU were set to be locked out, the class name will not be printed. 7-13 DETAILED ATTENDANCE REPORT - PRINT OUT - ALL CLASSES Use the Advance Class Number selection of the EXTRA MENU to start printing reports with a class other than the first one listed. 7-14 ATTENDANCE ADMINISTRATIVE SUMMARY - View/PRINT OUT After selecting the class, total absences and tardies for each student for each term of the semester, and semester totals will be displayed. Use the up and down arrows to scroll the student information. Press the ESCAPE key 61 GRADE BOOK POWER MANUAL Chapter 7 - ANALYZE DATA MENU to stop viewing this information. Then you are given the option to print this information. ELEMENTARY TEACHERS: If Secondary Level Menu Selections on the Change Miscellaneous Selection of the EXTRA MENU were set to be locked out, the class name will not be printed. 7-15 ATTENDANCE ADMIN. SUMMARY - PRINT OUT - ALL CLASSES Use the Advance Class Number selection of the EXTRA MENU start printing these reports with a class other than the first one listed. This is an example of the Administrative Attendance Summary. ATTENDANCE SUMMARY REPORT - SEMESTER 1 EAST SIDE HIGH SCHOOL Teacher: MR. MARSHALL School Year: 1994-95 ALGEBRA HOUR 3 Date: 11-07-1994 Quarter 1 Quarter 2 Semester STUDENT AB T AB T AB T ----------------------------------------------------------- ANDERSON, JULIE 0.0 0 1.0 0 1.0 0 DAVIS, LORI 3.0 1 3.0 1 6.0 2 HAMILTON, SHERI 0.0 0 0.0 0 0.0 0 HARRIS, TROY 2.0 0 0.0 0 2.0 0 KNUTH, CURT 0.0 3 0.0 1 0.0 4 KOLINSKI, KRIS 12.0 0 3.0 0 15.0 0 MCKENZIE, ANNA 0.0 0 0.0 1 0.0 1 PERKINS, JILL 3.0 0 0.0 0 3.0 0 REIMER, SCOTT 6.0 0 1.0 0 7.0 0 ROSS, DEBBIE 0.0 2 0.0 0 0.0 2 RUSHMAN, SALLY 10.0 0 2.0 0 12.0 0 SCHULTZ, PAM 2.0 0 0.0 0 2.0 0 SIMMONS, RUTH 0.0 0 0.0 1 0.0 1 SMITH, JENNY 1.0 0 0.0 0 1.0 0 SWEET, SUE 0.0 2 3.0 0 3.0 2 THOMPSON, DAN 5.0 0 0.0 0 5.0 0 WAITE, BRENT 1.0 0 0.0 1 1.0 1 ZAGER, KEVIN 0.0 1 2.0 0 2.0 1 ZIMMERMAN, CRAIG 4.0 0 0.0 0 4.0 0 ---------------------------------------------------------- AB = ABSENT T = TARDY 62 GRADE BOOK POWER MANUAL Chapter 8 - LISTS MENU LISTS MENU 1. Create Combined Quarter/Semester Listing File 2. Quarter/Semester Grades - View/PRINT OUT - Top 20 3. Quarter/Semester Grades - PRINT OUT - All Classes 4. Quarter/Semester Grades - PRINT OUT - Secondary 5. Improvement from Last Qtr - View/PRINT OUT - Top 20 6. Improvement from Last Qtr - PRINT OUT - All Classes 7. Deficiency Students Only - PRINT OUT - All Classes 8. Super Data Students Only - PRINT OUT - All Classes 9. Deficiency SuperData Matches - PRINT OUT - All Classes 10. Alphabetical Listing - PRINT OUT - Secondary 11. Alphabetical Listing - PRINT OUT - Matching SuperData 8-1 CREATE COMBINED QUARTER/SEMESTER LISTING FILE This selection combines summary information into a new file. Every selection on this menu uses this new file. This file CLASSALL.TMP includes the student name, I.D., superdata, class, marker to identify missing homework, current quarter grade, semester grade, and improvement from previous quarter. If the letter M is displayed or included with printouts from this menu, it indicates the student is missing an assignment. If Class I.D. was selected on the SET UP MENU, printouts use the I.D. instead of the student name. The line below this menu selection displays the date (from the system date) that CLASSALL.TMP was created. If grades are added or revised with other menu selections, this file needs to be recreated to reflect those changes before new printouts are made. 8-2,8-3,8-4 QUARTER/SEMESTER GRADE LISTINGS You will be asked if the quarter or semester grades should be used to determine student rankings. Selection 2 allows you to view all students and optionally print the top 20 students from all classes. Selection 3 combines all students from all classes for the printout. Selection 4 allows you to choose which classes will be included in the combined print out. You will be asked if you want to alphabetize the list (by either name or I.D.), and if you want to include the rank number on the complete print outs. The letter M on the printouts indicates the students with missing assignments. 63 GRADE BOOK POWER MANUAL Chapter 8 - LISTS MENU This is an example of a partial Quarter/Semester Listing Print Out. SEMESTER GRADE EAST SIDE HIGH SCHOOL Teacher: MR. JEPSON ALL CLASSES Date: NOV 08, 1994 Page 1 *************************************************************************** Student Grade Percentage Class Rank 1 ASHENBRENNER, LORI A 96.785 EARTH SCIENCE PERIOD 5 1 2 PETERSON, SARAH A 94.918 EARTH SCIENCE PERIOD 5 2 3 BEYERSDORF, ERIC A- 92.783 EARTH SCIENCE PERIOD 4 3 4 PAULOUSKI, CHRIS A- 92.783 EARTH SCIENCE PERIOD 6 3 5 JOHNSON, ANNE A- 92.584 EARTH SCIENCE PERIOD 3 5 6 ARNOLD, BRUCE A- 92.483 ADV. SCIENCE PERIOD 1 6 7 WALKER, MAUREEN A- 92.368 ADV. SCIENCE PERIOD 1 7 8 REYNOLDS, BOBBI A- 91.659 EARTH SCIENCE PERIOD 2 8 9 BEMKE, TAMI A- 91.300 ADV. SCIENCE PERIOD 1 9 10 THOMPSON, BETH A- 90.372 EARTH SCIENCE PERIOD 4 10 11 ARNDT, HOLLY B+ 89.945 EARTH SCIENCE PERIOD 5 11 12 MORRIS, LISA B+ 89.945 EARTH SCIENCE PERIOD 3 11 13 KROHN, DEAN B+ 89.945 EARTH SCIENCE PERIOD 2 11 14 HILGER, ROB B+ 88.348 EARTH SCIENCE PERIOD 3 14 15 MITCHELL, TOBY B+ 88.002 ADV. SCIENCE PERIOD 1 15 8-5,8-6 IMPROVEMENT FROM LAST QUARTER Selection 5 allows viewing all students and printing the 20 most improved students from all classes. Selection 6 ranks all students from all classes by their improvement from the previous quarter and makes a printout. You will be asked if you want to alphabetize the list (by either name or Class I.D.), and if you want to include the rank number on the complete print out. The letter M on the print outs indicates students with missing assignments. These menu choices can not be made if the current quarter is the first quarter (term) of a semester. 8-7,8-8 DEFICIENCY AND SUPERDATA RANKINGS Selection 7 will include all students with have a percentage equal to or less than the deficiency percentage. Selection 8 includes all students with SuperData matching the requested SuperData. You will be asked if you want to alphabetize the list (by either name or Class I.D.), on the complete print out. The letter M on the printouts indicates students with missing assignments. These selections are most useful to make a one page summary report of students matching either the superdata or earning a low percentage. The SuperData was entered in the SuperData column of the Revise Student Names/I.D. selection of the NAMES MENU. 64 GRADE BOOK POWER MANUAL Chapter 8 - LISTS MENU 8-9 DEFICIENCY SUPERDATA MATCHES - ALL CLASSES This selection makes a summary report of students matching both the SuperData and earning a low percentage. This printout makes it very easy to provide a student listing for school districts and states using the NO-PASS- NO-PLAY rule. SuperData was entered in the SuperData column of the Revise Student Names/I.D. selection of the NAMES MENU. For example, SPORT could be entered in the SuperData column of the Revise Student Name/I.D. selection of the NAMES MENU. When this selection is made, enter the deficiency percentage and SPORT for the matching SuperData. All students having a percentage equal to or less than the deficiency percentage and having SPORT for the SuperData would be printed on this report. 8-10,8-11 ALPHABETICAL LISTING These selections were designed to only print the student names and optionally the class name and section. If you desire a student listing with a box grid after the students names (similar to a grade book page) use the Vertical Listing print out from the STUDENT NAMES MENU. Student names with three blank lines in front of their names are printed with the Screen Display print out from the STUDENT NAMES MENU. Examples of the Vertical Listing and Screen Display print outs are found on page 27 of the manual. Selection 10 allows you to choose which classes will be included on the alphabetized print out. You will also have the option to include the class name and section. Secondary teachers can choose which classes to include. Elementary teachers should choose their largest class which is recommended to be the first class. Selection 11 prints a listing of those students with matching SuperData. The SuperData was entered in the SuperData column of the Revise Student Names/I.D. selection of the NAMES MENU. 65 GRADE BOOK POWER MANUAL Chapter 9 - GRADE UTILITY MENU UTILITY MENU 1. Copy Only Names / I.D.'s to New Semester - All Classes 2. Transfer Grade Totals to Next Term 3. Adjust Current Term Letter Grade - One Class 4. Adjust Current Semester Letter Grade - One Class 5. Transfer One Student's Grades to a New Class 9-1 COPY ONLY NAME/I.D.'S TO NEW SEMESTER - ALL CLASSES Student names and I.D. codes from your original student data diskette are placed on a new diskette with blank data files. The new data diskette may be for the Current Semester or Next Semester. Files for first semester and second semester can be kept in the same subdirectory and data diskette because they have different filenames. If data is kept on a diskette, I strongly recommend you use a different diskette for each semester. If someone spills coffee on your diskette floppy, you will loose only one semester of data, not both. Considering the price of floppy diskettes, this is cheap insurance for your valuable data and time. When GRADE BOOK POWER was installed, one of the four questions asked for the number of terms per semester. Some school districts use two-9 week term per semester. Other school districts (corporations) use three-6 week terms per semester. +========================+========================+ | August - January | January - June | | Semester 1 | Semester 2 | | Quarter 1 Quarter 2 | Quarter 3 Quarter 4 | | or | or | | Term 1 Term 2 Term 3 | Term 4 Term 5 Term 6 | +========================+========================+ No assignments or student grades will be copied to the new semester. If the Escape key is pressed during the copying procedure, the copying will be aborted and you will return to the UTILITY MENU. A blank data diskette for the current semester could be used to record more than 60 assignments per quarter for each student. For example, a teacher may wish to place all daily grades on one data diskette, and summarize these daily scores with weekly quiz and test scores on another data diskette. The student would then be given two very complete print outs for each quarter. 66 GRADE BOOK POWER MANUAL Chapter 9 - GRADE UTILITY MENU A different blank data diskette should be used for each semester. When this selection is used, the quarter (term) number will be automatically advanced. After the student names, I.D. codes, and seating chart information are read from the source (ORIGINAL) student data diskette is read, REMOVE that diskette and INSERT the NEW student data diskette in that drive. Names, I.D.'s, and the empty class files for recording new assignments will be created for you. If the new class files are not created for the new semester, you are likely to get the Error "Input past end" If the new .DA_ file already exists, GRADE BOOK POWER will not create a new file that would destroy your existing data. 9-2 TRANSFER TOTALS TO NEXT QUARTER (TERM) Selections 2 through 6 transfer letter grades and point subtotals to the next quarter. Selections in red or with a bullet to the left of the choice can not be selected because the term is in the opposite semester. Grades for each quarter (term) are stored on each diskette. At the end of each term, use these selections to transfer student point totals and quarter letter grades to the next term of the semester. Print outs that include the LAST QTR grade use this information transferred with these selections. These points are NOT included in the student's semester grade if Last Quarter Only was chosen as the method to calculate semester grade with the SET UP MENU. 9-3,9-4 ADJUST CURRENT TERM/SEMESTER LETTER GRADE Occasionally it might be necessary to adjust a student's semester or current quarter letter grade. This description applies to adjusting either the current quarter or current semester grade. If a percentage, letter grade or special grade is entered, this grade will override the grade that the student really earned. This new grade will be printed on all reports for the student and used in all calculations and distributions. The student point totals are not changed. If no change is made, the regular grade that the student earns will be printed on all reports. To blank out the adjusted grade, enter Alt-B for Blank. Enter Alt-I for INcomplete. If Alt-E for EXcused is entered, the Individual Student Report of the PRINT OUT MENU will not be printed for this student. 67 GRADE BOOK POWER MANUAL Chapter 9 - GRADE UTILITY MENU The F1 function key can be pressed to reveal a help screen for cursor movement and special grades that can be entered. Press any key to remove this help screen. You are only allowed to enter your changes in the first column by the student names. The column is labeled either Let for Letter Grade or Per for Percent. To enter the matching letter grade or percent press Alt-F to flip the columns. Then you can enter the information in the new first column. 9-5 TRANSFER ONE STUDENT'S GRADES TO A DIFFERENT CLASS When a student transfers to a different section of a course you teach, you can copy the student's name, I.D. codes, and grades to the new class. First select the current class the student is in, then the student number, then the class that the student will be transferred to. This selection assumes the same assignments were entered in the same order in both classes. If assignments were not entered in the same order, use selection 3 of the NAMES MENU to add the student to the new class. This student will receive an EXcused grade for previously entered assignments in the new class. Then use selection 8 of the MISSING ASSIGNMENT MENU to revise the EXcused grades. No information is removed from the original class. To delete all student information from the original class, use selection 11 of the NAMES MENU. To keep all information about this student in the original class, EXcuse the student from future assignments in the original class. This is done by selection 7 of the MISSING ASSIGNMENT MENU. 68 GRADE BOOK POWER MANUAL Chapter 10 - EXTRA MENU EXTRA MENU 1. Reset Printer 2. Advance Paper 3. Form Feed 4. Advance Student Number 5. Advance Class Number 6. Run Grade Modules 7. Back Up Student Data Diskette 8. PRINT OUT Class Settings 9. Change Screen Colors 10. Change Miscellaneous 11. School Year: 1992-93 12. Set Term Start/End Dates 13. Select Non-Student Days 14. Teacher Note Pad 15. Order Information 16. Print Order Blank 17. About Grade Book Power 10-1 RESET THE PRINTER This selection will send codes to reset the printer. 10-2 ADVANCE PAPER This selection will advance the paper in the printer 1 line. 10-3 FORM FEED This selection will eject the current page from the printer. 10-4 ADVANCE STUDENT NUMBER You do not have to start printing individual reports with student number 1. When this selection is chosen, enter the new starting number. Printing will begin with the student number you entered and end with the last student in the class. This selection can be helpful if you are in the middle of printing and the paper jammed in the printer, or Escape was pressed to stop printing the reports. 69 GRADE BOOK POWER MANUAL Chapter 10 - EXTRA MENU 10-5 ADVANCE CLASS NUMBER When printing reports for all classes, you do not have to start with class number 1. When this selection is chosen, enter the new class number. Printing will begin with this class and end with the last class. The starting class number will remain active until you leave GRADE BOOK POWER or reset this number back to 1. This selection can be helpful if you are in the middle of printing and the paper jammed in the printer, or Escape was pressed to stop printing the reports. 10-6 RUN GRADE MODULES When this choice is selected, you will be asked which module. The following modules are included in the program. Other modules may be added after this manual was printed. Module 5: In case a mistake was made when starting the school year, this module lets you change the number of terms per semester. Blank files for the student data still need to be created. Module 6: Adds common School I.D. to all students in all classes. This feature is useful to quickly add the grade level "GRADE 9" to all students to be included on the individual reports. The entered information replaces any information that was previously entered. Module 7: Removes the point totals and grades transferred forward with the Utility Menu. FUTURE PLANS: WISCO Computing may develop and other programmers may write other modules that use information from the GRADE BOOK POWER name, data, attendance, listing and CONFIG.GRD files. Examples of other modules include graphics routines, special class cards, school scheduling, school report cards, word processing, trouble shooting, etc. Depending on registered user interest, WISCO Computing could become a clearing house for all these neat modules that help make computing both fun and productive. If you have any suggestions or special needs let me know. Based on demand, your feature could be included in the next version of GRADE BOOK POWER. Windows and Macintosh versions of GRADE BOOK POWER are planned for the future. Contact WISCO Computing for availability. 70 GRADE BOOK POWER MANUAL Chapter 10 - EXTRA MENU 10-7 MAKING A BACK UP OF THE STUDENT DATA DISKETTE This selection automatically makes a back up copy of the student data diskette without using the DOS utilities. Follow the instructions on the screen. The original student data diskette must remain in the regular disk drive. You may press the ESCAPE key to leave this selection. If you are backing up your data to a hard drive subdirectory that contains the program, you would enter C:\GRADES\ If you are backing up your data to a diskette, you would only need to enter the Drive letter and the colon and back slash, for example A:\ If necessary, place a formatted diskette in the BACK UP disk drive. Press Y for Yes to Continue with the BACK UP process. The student name, data, attendance, and note pad files will be read and copied to the back up diskette. The ASCII Text files printed on the individual reports (displayed on the Revise student Names/I.D. selection of the NAMES MENU) are not backed up. If the BACK UP diskette was in the drive that normally contains the program diskette because you only have two disk drives, return the GRADE BOOK POWER program diskette to that disk drive. Then press any key to continue. If your original data diskette becomes damaged, you will have to read the student data from your back up diskette. This is easily done. Use the DOS program COPY or XCOPY to copy all files from your backup diskette (or hard drive subdirectory) to the new data diskette. GRADE BOOK POWER can also read the backup diskette directly by starting the program with the command GRADES /J You will be asked to enter the drive containing the student data. If your back up data is on a diskette, enter the drive letter, colon, and back slash, for example, A:\ If your backup data is in a hard drive subdirectory, enter the drive letter, colon, back slash, and subdirectory name, for example, C:\GRADES\ Then you will be asked if you are ready to read the new data. Press Y for Yes. You should then either save the new drive information by saving the information in memory with the SET UP MENU, and make a back up of this data to another floppy diskette. This new drive information will be used until you change it again by starting GRADE BOOK POWER again with the GRADES /J option. Then enter the old drive information, and save that information with the SAVE selection of the SET UP MENU. 71 GRADE BOOK POWER MANUAL Chapter 10 - EXTRA MENU 10-8 PRINT OUT CLASS SETTINGS This selection allows you to print out the individual class settings. The SET UP MENU allows each class to have different settings. Six classes are printed on each sheet so you can quickly compare settings made for different classes. The letter-percentage equivalents, categories, methods to calcu- late quarter and semester grades, weights of each category (if applicable), and weights of each grading quarter (term) and semester exam (if applicable) are printed. These settings are entered or changed with the last four selections of the SET UP MENU. This is an example of the Class Setting Print Out for one class. CLASS EARTH SCIENCE PERIOD 4 GRADING A+ = 100.01 SCALE A = 93.33 A- = 90.00 B+ = 86.66 B = 83.33 B- = 80.00 C+ = 76.67 C = 73.33 C- = 70.00 D+ = 66.67 D = 63.33 D- = 60.00 F = 0 CATEGORY 1 HOMEWORK WT = 30 CATEGORY 2 LAB WT = 20 CATEGORY 3 QUIZ WT = 10 CATEGORY 4 TEST WT = 40 QTR METHOD Weight/Categories SEM METHOD Weight/Percentages TERM 1 WT 40 TERM 2 WT 40 TERM 3 WT 0 S EXAM WT 20 10-9 REVISE/REVIEW GRADE BOOK POWER COLORS Up to 127 color combinations may be used by GRADE BOOK POWER. When this selection is made, a chart showing the 127 color combinations and their associated numbers is displayed. The default values for screen colors are listed below. The first column is for color monitors. The second column is used for monochrome monitors. You may enter different numbers from the displayed chart: Color Monochrome Normal Screen Color: 023 007 Error Color: 079 112 Help Screen Color: 113 007 Text Entry Color: 112 007 Pull Down Menu Color: 043 112 Menu Selection Color: 007 007 72 GRADE BOOK POWER MANUAL Chapter 10 - EXTRA MENU When you have finished entering the color numbers, press the Escape key. Then press a number for the mouse cursor color. The (1-7) number refers to the chart column. For example 4 represents red. Some menu selections deliberately turn the mouse cursor off to prevent accidental loss of data. The mouse cursor is turned back on when appropriate. The press Y for Yes to save these changes. 10-10 CHANGE MISCELLANEOUS SETTINGS When this selection is made, another screen of settings is displayed. Use the up and down arrows to move between settings. These settings further customize GRADE BOOK POWER. Press the letter Y for Yes or N for No. The program ignores settings that do not apply to your equipment. Press Escape when you have finished your settings. Then you can save these settings. 10-10-1 INCLUDE SEMESTER GRADE ON PRINT OUTS Some teachers prefer not to print semester grades on individual reports until the end of the semester as a method of student motivation. This setting is most useful when semester grades are calculated by weighting. The most common use would be for printing reports early in the second or third terms of the semester. When weighting is used to calculate semester grades, second (or third) term points have a much higher effect on the semester grade early in the term. 10-10-2 PAPER/RIBBON SAVE OPTION Missing assignments for individual students can be printed with either one or two students per page. If Yes is selected, 2 students will be printed per sheet. Then you will have to cut the paper in half. If No is selected, one student will be printed on each page. The ribbon save feature is useful when printing the vertical listing on the NAMES MENU. If No is selected, all rows of the grid will be printed. If Yes is selected, only one extra row is printed. 10-10-3 USE 12 PITCH FOR VERTICAL STUDENT LISTING The Vertical Listing print out of the NAMES MENU prints the student names followed by columns (similar to a blank grade book page). If No is selected, the print outs will use 10 pitch. An example of the vertical student listing is displayed on page 25. 73 GRADE BOOK POWER MANUAL Chapter 10 - EXTRA MENU 10-10-4 FLIP SEATING CHART CELL LABELS When set to No, the seats are labeled like a spreadsheet as displayed on page 25. However, some teachers prefer the front of the room to be labeled as the first row (A1, B1, C1, etc.). When set to Yes, A1 swaps places with A6, A5 with A2, A3 with A4, B1 with B6, etc. 10-10-5 USE CONDENSED PITCH FOR DETAILED PRINT OUTS The detailed reports for the daily assignments can be printed with either 12 pitch or condensed (16.67) pitch printing. This detailed report is usually glued in the grade book to show all student grading information. A detailed record print out is displayed on page 46. 10-10-6 USE LARGE SQUARES FOR VERTICAL STUDENT LISTING This selection applies only to Epson printers. It allows the boxes to be either large or small. Other printers will print large boxes. 10-10-7 LOCK OUT ELEMENTARY SCHOOL MENU SELECTIONS Selections which are not needed by secondary teachers are locked out. This prevents the teacher from making an accidental selection. 10-10-8 LOCK OUT SECONDARY SCHOOL MENU SELECTIONS Selections which are not needed by elementary teachers are locked out. This prevents the teacher from making an accidental selection. 10-10-9 USE ALT-C FOR CHECK MARK INSTEAD OF CHEAT Individual Student Grade Reports now have the option of using CM for Check Mark or CH for CHeat. The mark is recorded by pressing Alternate-C. The check mark is not used in determining a student's grade. CM is functionally equivalent to an EXCUSED grade. The CM mark allows the teacher to record information such as a paid lab fee, or dressing for a physical education class without giving a letter or numerical grade. 10-10-10 PRINTER SUPPORT FOR LINE DRAW CHARACTERS This setting is used to print the calendars of the Individual Attendance Reports. If the wrong setting is made a series of weird or foreign language characters are printed for the line borders of the calendar months. If No is selected, regular characters (dashes, the plus sign, and vertical bar) are substituted for the line drawing characters. 74 GRADE BOOK POWER MANUAL Chapter 10 - EXTRA MENU For LaserJet printers, an attempt is made to use the PC-8 character set which supports line drawing. The default set of the LaserJet printer (Roman-8) does not support the line drawing characters. The best way to find the correct setting for a compatible printer is to print a sample attendance report. 10-11 SCHOOL YEAR: 1994-95 This setting was made when the new school year was started. This information is needed to display the proper calendar when the F2 function key is pressed and for determining the days of the week when recording and printing attendance information. The year must be entered with the format 1994-95. 10-12 SET TERM START/END DATES Enter the starting and ending dates of each term for the entire school year. The dates must be entered with the format 08-25-1994. If you enter the wrong format, the computer will beep. If you need help, the calendar can be displayed by pressing the F2 Function key. This program allows up to 80 school days per grading term. The starting and ending dates are used to store the student absence and tardy information. These dates also determine the limits for cursor movement when recording and revising student absences and tardies. Press the ESCAPE key when you have finished entering the start and end days for each school term. Press Y for Yes to save these dates to diskette. 10-13 SELECT NON-STUDENT DAYS All week days between the start date of your first term and the ending date of your last term are displayed on the left side of the screen. The arrow keys are used to scroll cursor between dates. Move the cursor to the dates that the students are not present. Press the letter N to mark Non Student days. Press the space bar to erase the letter N. Up to 36 Non Student days can be selected for the school year. When you have finished marking all Non Student days, press the Escape key. The marked days are listed on the right side of the screen. Press Y for Yes to save these dates before returning to the EXTRA MENU. 10-14 TEACHER NOTE PAD This note pad (up to 10 lines) may be used to store reminders such as when certain parents get a report, for example after a student misses an assignment, fails a test, every two weeks, etc. This file is backed up when using the Back Up selection of the EXTRA MENU. 75 GRADE BOOK POWER MANUAL Chapter 10 - EXTRA MENU Pressing the F1 function key displays a help screen for editing lines of this note pad. The editing help information is used consistently through out the program to edit text information. Press the Enter key before pressing the Escape key after editing the last line to have the displayed information replace the information in the NOTEPAD.GRD file. 10-15 ORDERING INFORMATION Computer programs can be purchased directly from WISCO Computing. Program prices are displayed when this selection is made. Site licenses allowing all people in the building to use the program are available for four times the individual price. An administrative program for generating report cards from the GRADE BOOK POWER data diskettes will be available in Fall 1995. WISCO Computing is planning Windows and Macintosh versions of these programs. Contact WISCO Computing for availability. The following 5 DOS programs are currently available: SURVEY POWER Create, analyze, and print out complete demographic and correlation results to your surveys, opinion polls, and tests. Accepts single choice, multiple choice, rank order, text entry, and cumulative type questions. Useful in business and school environments. Exports data to SURVEY/GRAPH POWER. IBM 512K $39.95 + $2.00 Shipping BASKETBALL STATS POWER Prepares, prints, and stores information to produce comprehensive basketball statistical reports. Save data for 45 different teams with up to 45 games per season. Individual, team, summary, and trend reports are printed. Constantly improved. IBM 512K $39.95 + $2.00 Shipping GRADING SKILLS POWER Creates comprehensive student reports marking over 1000 objectives (skills) that students are attempting to achieve. These reports can be used as an alternative or a supplement to a regular grading program. Teacher developed database. Designed for Objective Based Education. Constantly improved. IBM 512K $59.00 + $2.00 Shipping GRADEBOOK POWER Creates comprehensive student progress reports for teachers, students, and parents. Prints over 20 different reports. Teacher developed. Many special options for elementary and secondary teachers. Use either 2-nine week quarters or 3-six week terms per semester. Constantly improved. IBM 512K $59.00 + $2.00 Shipping 76 GRADE BOOK POWER MANUAL Chapter 10 - EXTRA MENU CROSSWORD POWER Make crossword puzzles from your words and clues. Insert words manually or automatically into the puzzle grid. Auto-search can quickly create over 200 different word arrangements to find the puzzle with the most words. Puzzles can also be saved as PCX graphics and as macros for duplication into Word Perfect 5.1 and 6.0b. Constantly improved. IBM 512K $39.95 + $2.00 Shipping VOCABULARY POWER Create matching & multiple choice quizzes, cryptolists, word searches, vocabulary bingo cards, and flash cards from your words & definitions. Words and clues are automatically randomized before print outs are made. Great Teacher tool. 100% compatible with CROSSWORD POWER. Constantly improved. IBM 512K $39.95 + $2.00 Shipping 10-16 PRINT ORDER BLANK An order blank can be printed from this menu. Payment can be mailed to WISCO Computing, P.O. Box 8, Wisconsin Rapids, WI 54495-0008. Credit card orders can also be taken by telephone at (715) 423-8189. This same telephone number can also be used to fax your order. 10-17 ABOUT GRADE BOOK POWER GRADE BOOK POWER was written entirely by Terry L. Jepson. The author, a full time teacher, gave up his weekend, evening, and vacation time he could have spent watching football games, spending time with friends, or just relaxing. He has tried to add those features requested by his customers to meet their needs. Please reward him by having your friends buy their copy of the program. WISCO Computing is preparing Windows and Macintosh versions of GRADE BOOK POWER. Contact WISCO Computing for availability. 77 GRADE BOOK POWER MANUAL Chapter 11 - MISCELLANEOUS INFORMATION 11-1 DIFFERENCE BETWEEN ALT-A AND ALT-I This is a more complete explanation about the difference between entering Alt-A for ABsent and Alt-I for INcomplete. Both cases assume the grade to be a zero until it is made up. It is counted as a 0 when the individual student average is calculated. For the class average, the grade AB (ABsent) is ignored in the computation, the grade IN (INcomplete) is counted as a zero. Consider an example of 4 students in a class given a test worth 100 points. Let's assume that 2 of the students had perfect scores of 100. The other 2 students were absent. The average of the test could be figured two ways. 1) just from those students taking the test (100 + 100)/2 = 100% average (100 + 100 + AB + AB)/2 = 100% average OR 2) the average of all students in the class (100 + 100 + 0 + 0)/4 = 50% average (100 + 100 + IN + IN)/4 = 50% average In the first case Alt-A for ABsent was entered. In the second case Alt-I for INcomplete was used. The quickest way to update missing assignments is to use the update option of the MISSING MENU. Grades entered as INcomplete, ABsent, or ___ Blank will be automatically displayed for fast update. The slowest way to update missing assignments is to use the Revise Grades of the RECORD MENU. 11-2 ADDITIONAL START UP OPTIONS Use the instructions on pages 9 through 12 for normal start up. Information on retrieving student data from a backup diskette or hard drive subdirectory can be found on page 71 of this manual. GRADE BOOK POWER is normally started by typing GRADES However, there may be times when you need to start differently. These additional start up options are typed after GRADES as indicated below. 78 GRADE BOOK POWER MANUAL Chapter 11 - MISCELLANEOUS INFORMATION 11-2-1 GRADES /INSTALL This option is used to start GRADE BOOK POWER for a new school year. These complete instructions are found on pages 9 through 12. 11-2-2 GRADES /J You will be prompted to enter the drive or subdirectory containing the student grades. This option overrides the subdirectory setting in the CO file. For example, a department with a legal site license would only need one copy of the GRADE BOOK POWER program on the computer. All teachers could use different subdirectories using this option. When the program is started with the command GRADES /J you will be asked to enter the drive containing the student data. If your data is on a diskette, enter the drive letter, colon, and back slash, for example, A:\ If your student data is in a hard drive subdirectory, enter the drive letter, colon, back slash, and subdirectory name, for example, C:\GRADES\ Then you will asked if you are ready to read the new data. Press Y for Yes. This data drive information will be saved when any settings are saved on the SET UP MENU. 11-2-3 GRADES /JC:\SMITH\ This start up option automatically accesses data from the SMITH subdirectory of drive C:. Jones could keep data in subdirectory C:\JONES\ and start the program with GRADES /JC:\JONES\ Smith could keep data in subdirectory C:\SMITH\ and start the program with GRADES /JC:\SMITH\ This option is useful for using a menu selection program to access different directories with the site license version. ELEMENTARY TEACHERS: Elementary teachers could keep both groups of students in the same subdirec- tory. In the column labeled Grp in the Revise Student Names/I.D.'s, enter the letter J for Jones or S for Smith for each student group. When using any of the Elementary print out options (Missing Assignments, Administrative Summary, Individual Reports, or Student Summary), you will be asked for the group. Enter the letter J for Jones or S for Smith. This option can be used with a different set of students kept in different subdirectories. For example, some elementary teachers swap some students for different classes. One teacher may teach two classes of math, while her students may be taught language arts from the other teacher. The teacher could set up one subdirectory for her regular students, and a second subdirectory for her extra students. Create two subdirectories in DOS. Change the following explanation to fit your needs. 79 GRADE BOOK POWER MANUAL Chapter 11 - MISCELLANEOUS INFORMATION At the DOS Prompt C:> type MD SMITH and then press the Enter key Then type MD JONES and press the Enter key Start the program with GRADES /INSTALL When asked the name of the subdirectory, enter C:\SMITH\ Use this subdirectory for your regular students. START the program again with GRADES /INSTALL When asked the name of the subdirectory, enter C:\JONES\ Use this subdirectory for your extra students. In the future you would start GRADE BOOK POWER by either entering GRADES /JC:\SMITH\ or GRADES /JC:\JONES\ depending on which group of students you wanted to enter information. 11-2-4 GRADES /B This start up option will use black and white for display. This may be necessary to read the display of some lap top computers. 11-2-5 GRADES /C This start up option will force color for display. If the program detects a monochrome monitor, the color setting will be ignored. 11-2-6 GRADES /1 AND GRADES /2 This start up option is useful to secondary teachers teaching semester courses. This option forces the computer to read the backup configuration files for either semester 1 (CONFIG.GR1) or 2 (CONFIG.GR2). Since CONFIG.GRD contains course names, and some teachers teach differently named courses each semester, this allows access to semester 1 data after semester 2 has started. This option is provided even though GRADE BOOK POWER was designed to record only one semester of data on a diskette, due to data safety and limitations of DOS (number of files in a root directory). After using this option, exit the program, and start the program again with the correct semester number, for example, GRADES /2 so the proper class names are read from the proper back up CONFIG.GRD 11-3 ENHANCEMENTS PLANNED FOR GRADE BOOK POWER Windows and Macintosh versions of GRADE BOOK POWER are planned for the future. Contact WISCO Computing for availability. Customer requests determine which additional features and modules are added to this powerful program. An administrative program which can read the GRADE BOOK POWER data diskettes and generate school report cards will be available in fall 1995. 80 GRADE BOOK POWER MANUAL Chapter 11 - MISCELLANEOUS INFORMATION 11-4 NETWORK INSTALLATION The Site License version of GRADE BOOK POWER will run on the combination of NOVELL and I-CLASS networks. The item file is: X:^MAP DEL A:>NUL^GRADES^MAP A:=H: <CLSYES >NUL 11-5 FILES CREATED BY GRADE BOOK POWER The file CO is created on the program diskette. It contains the drive or drive subdirectory to search for student data. The file CONFIG.GRD is created on the student data diskette. This file contains course title and period names, percentages representing different letter grades, printer number, and information displayed on the SET UP MENU. Back ups of this file are called CONFIG.GR1 and CONFIG.GR2 The purpose of the back up files is explained in section 11-2-6. All files starting with CLASS1. are used for the first class recorded on the Student Names Menu. Files ending with .NA1 and .NA2 contain student names and I.D. codes for the class. Individual class settings (categories, method to calculate quarter and semester grades, and weights) are also in the .NA_ file. CLASS Files ending with .NA1 contain information for semester 1. Files ending with .NA2 contain information for semester 2. CLASS Files ending with .DA1 contain the assignments and student points for all grades in quarter 1. Files ending with .DA2 contain the assignments and student points for all grades in quarter 2. Files such as CLASS1.GRD are ASCII files created by selection 9 of the PRINT OUT Menu. These files can be printed by a program such as Sideways(TM) by Funk Software. The file CLASSALL.TMP is the listing file created with selection 1 of the LISTS MENU. The file NOTEPAD.GRD is the note pad file created with the selection on the EXTRA MENU. ASCII text files created with the RECORD MENU or accessed by the Revise Student Names/I.D. of the NAMES MENU are named according to their class and student number. For example, GRTEXT2.S11 is a text file for the 11th student in the (2) second class. 81 Computer Programs from: WISCO COMPUTING, P. O. Box 8 Wisconsin Rapids, WI 54495-0008 Fax and Voice (715) 423-8189 Quantity Product Unit Price _____ GRADEBOOK POWER IBM 512K Indiv. License $59.00 _____ STUDENT SKILLS POWER IBM 512K Indiv. License $59.00 _____ CROSSWORD POWER IBM 512K Indiv. License $39.95 _____ VOCABULARY POWER IBM 512K Indiv. License $39.95 _____ SURVEY POWER IBM 512K Indiv. License $39.95 _____ BASKETBALL STATS IBM 512K Indiv. License $39.95 ------------------------------- A Site License is available for all products at 4 times the cost of an Individual License. A Site License allows all employees performing their duties for the Site to legally use the program. _____ _____________________________ Site License __________ -------------------------------- _____ Extra GRADEBOOK POWER MANUALS/Site License $3.00 ea. _____ Extra GRADING SKILLS POWER MAN./Site License $3.00 ea. _____ Extra CROSSWORD POWER MANUALS/Site License .50 ea. _____ Extra VOCABULARY POWER MANUALS/Site License .50 ea. _____ Extra SURVEY POWER MANUALS/Site License .50 ea. _____ Extra BASKETBALL STATS MANUALS/Site License .50 ea. ------------------------------- ---------- SUB TOTAL __________ WISCONSIN SALES TAX 5% __________ TOTAL SHIPPING $2.00 ---------- TOTAL ORDER __________ FOREIGN CUSTOMERS - PAYMENT MUST BE IN US DOLLARS --------------------------------------------------------------- Form GRM-CD-ROM-MAR 95-4.16 Please ship the latest version of these programs to: Registered Owner________________________________________________ Street Address__________________________________________________ City___________________________ State______ Zip Code___________ IBM Disk Size Needed - (either 3 1/2" or 5 1/4") __________ Circle Method of Payment CHECK Money Order VISA MasterCard Name on Credit Card_____________________________________________ Card No.____________________________________ Exp. Date _________ Where did you learn about our programs?_________________________